Account Clerk III - Law Department

ABOUT THIS POSITION

The City of Phoenix was named as one of Forbes 2023 America's Best In-State Employers and is the 5th largest city in the country. Phoenix is also the vibrant center of one of the fastest-growing job markets and economies in the United States. With more than 14,000 employees working across 41 departments, the City of Phoenix offers opportunity for career growth and advancement and strives to be an employer of choice.

The City of Phoenix Law Department is looking for an Account Clerk III to join their team. This department consists of three divisions: Civil, Criminal, and Management Services with 255 employees. This position will support both the Civil and Criminal divisions primarily focused on processing invoices, utilizing the City's accounting system, and maintaining logs/tracking sheets for billing. The key function of the Account Clerk III is to perform paraprofessional accounting work.

Duties may include:

• Managing the Oulook mailbox and invoice processes.

• Reviewing incoming invoices for accuracy.

• Logging invoices in various excel spreadsheets and case management system.

• Routing invoices for approval.

• Building rapport with internal and external customers.

• Creating, reviewing, and/or auditing daily and/or monthly accounts of reports, logs, or financial records.

• Determining correct activity, sub-object code, and account number for posting and paying invoices.

• Entering and/or releasing payable documents in the accounting system.

• Researching, preparing, and processing Payment Control documents.

• Filing documents.

• Reconciling receivable and payable statements, reports, logs, and/or other documents.

• Preparing various financial related reports and records.

• Responding to inquiries and requests for information from vendors, other City departments, and customers.

• Performing shopper functions of City eProcurement system.

• Researching and troubleshooting issues associated with the Law Department third party eBilling vendor.

IDEAL CANDIDATE

Will demonstrate the following:

• Basic knowledge of contracts and ordinances.

• Good communication skills.

• Exceptional computer skills.

• Ability to:

• Work independently, multitask and be highly organized.

• Make mathematical calculations rapidly and accurately (examples: add, subtract, multiply, divide, and use percentages).

• Respond to inquiries and requests for information from vendors, other City departments, and customers.

• Create, review, and/or audit daily and/or monthly accounts of reports, logs, cash receipts, invoices, or financial records.

• Proficiency in Microsoft Word and Adobe Acrobat.

SALARY

Pay Range: $19.07 to $29.58 per hour.

Hiring Range: $19.07 to $26.83 per hour.

Pay Range Explanation:

• Pay range is the entire compensation range for the position classification.

• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

BENEFITS

A comprehensive benefits package is offered which includes:

• Traditional pension with employer and employee contributions, click here for more details: Pension Information

• 401(a) and 457 plans with employer contributions

• Choice of generous medical HMO, PPO, or HSA/HDHP plans

• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan

• Wellness incentive of up to $720 annually

• Dental, vision, and life insurance options

• Employer paid long-term disability

• Free Bus/light rail pass

• Tuition reimbursement program up to $6,500 per year

• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days

• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period

• Federal Student Loan Forgiveness offered through Savi

For more details, visit: Unit 003 Benefits

MINIMUM QUALIFICATIONS

• Three years of bookkeeping and clerical accounting experience,

• Including experience in preparing financial reports,

• Supplemented by courses in bookkeeping and accounting.

• Other combinations of experience and education that meet the minimum requirements may be substituted.

• The City job description can be found here.

• All finalists for positions are subject to a criminal background check applicable to the department or position.

• For information regarding pre-screening and driving positions, click here.

PREFERRED QUALIFICATIONS

The minimum qualifications listed above, plus:

• Experience working in a customer service environment.

• Experience in/with:

• Reconciling receivable and payable statements, reports, logs, and/or other documents.

• Performing highly detailed data entry in a fast-paced environment, and maintaining/auditing records.

• Processing invoices to include; researching, preparing, and processing Payment Control Documents.

• Utilizing accounting software such as SAP and Excel log tracking.

• Receiving and disbursing payments, balancing daily receipts, and preparing production reports using spreadsheets or daily balance sheets.

• Determining correct activity, sub-object code, and account number for posting and paying invoices.

• Using Case Management Software and Document Management Software.

• Entering and/or releasing payable documents in the accounting system.

• Working with Contracts/Ordinances.

• Managing invoice processing.

RECRUITMENT DATES

Recruitment closes May 6, 2024. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

HOW TO APPLY

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

WE ARE HERE TO HELP

• Job interviews may be held by video or audio conference.

• If you are in need of computer resources, click here for free options.

• Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance. Click here for more information.

• Explore other Employment Opportunities with the City of Phoenix.

• Subscribe to receive e-mail notifications about new employment opportunities.

• If you need assistance applying for this job, please contact our HR Connection Center at (602) 495-5700.

REFERENCE

Account Clerk III, JC:01330, ID# 53940, 04/30/24, USM, RAL, Benefits:003

Building the Phoenix of tomorrow.

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City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.