Account Clerk Iii-Ft

HIGHWAY - DUTIES:
Assist with the financial expenditure ledgers for Animal Control, Street Maintenance Department, Traffic Engineering Department, and City Maintenance.

Generate and post requisitions, purchase orders, and payment of invoices.

Prepare and post the payment of utility bills from Center Point traffic signals, street lights, and gas and electric at the Street Maintenance facility and the Animal Control Shelter. Forward to management for approval, make copies for files and route to Finance Department for payment.

Compare, analyze and reconcile receivers for the Street Maintenance Department, Traffic Engineering and Animal Control with vendor invoices and appropriate purchase orders.

Reconcile departmental accounts with monthly reports/ledgers from Finance Department and record payments to vendors.

Aid vendors with payment concerns and reconciliations.

Analyze accounts monthly for movement of monies to keep accounts in balance by year end. Inform Accounting Manager of needed monies.

Oversee and assist in price checking materials and supplies, ordering procedures, funding requests, etc., needed by personnel in the Street Maintenance Department, Traffic Engineering Department, and Animal Control Shelter, including bargaining unit employees, superintendents, foremen, and office personnel.

Assist in the annual bid and budgeting process by gathering and maintaining quantity of items used and payment information. Work closely with numerous vendors explaining governmental policies and procedures.

Maintain/replenish and purchase all office supply inventory.

Serves as back-up to Receptionist in her absence. Greet guests, answer multi-line telephones, receive and write complaints, and direct callers to appropriate staff member or department.

Other duties as assigned.

QUALIFICATIONS:
Knowledge of standard office procedures including standard bookkeeping practices and principles in maintaining accounts. Knowledge of accounting software.

Knowledge of standard office equipment and computer programs; including keyboards, computer, computer software (word processing and spreadsheets), calculator, copier, typewriter and multi-line phone.

Must be able to keyboard and type with accuracy.

Must be able to maintain multiple vendor files with accuracy.

Must be able to pay attention to detail and have ability to organize, prioritize and coordinate information.

Must be able to communicate through oral, listening, and written communication with other office staff, supervisors, other City employees and the general public.

Perform related duties as assigned.

Must possess a valid Driver's License.