Account Clerk III / Corrections

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JOB OVERVIEW: This position is responsible for the Department of Corrections day to day for invoices, returns, exchanges, etc. for all staff approved requests along with items needed for the daily functions of the facility, and includes daily needs of the inmate population.

RESPONSIBLITIES:

• Verifies account balances before payments

• Prepares purchase orders, invoices, budget reports, inventory lists, bid specifications, and other agency billings

• Maintains receipt log and co-pay log, tracks payments, reconciles and balances, and processes uniform vouchers

• May arrange the scheduling, transfer, and display of surplus property and assist in conducting physical inventory for changes, work orders, and replacements

• Issues inventory as necessary.

• Performs data entry, retrieval, and data searches

• Maintains and develops spreadsheets

• Liaisons with all DOC vendors and maintains hard copy records

• Handles all DOC returns, exchanges, and shipping issues

• Performs general clerical support, prepares letters, answers phones, files, and works on special projects as needed

• Processes and reviews invoices for proper documentation, signatures, and allowable costs

• Serves as back-up for deposits and bonds

• Processes bonds and deposits for the department twice a week

• Delivers, picks up, or receives documents, supplies, equipment, or materials; checks for quantity and quality

• Orders office supplies

• Orders detention supplies, laundry supplies, medical and dental supplies, ammunition, and safety equipment

• May confer with county officials and departmental personnel on accounting and auditing matters

• May retrieve, sort, and distribute mail

• Performs miscellaneous research duties as needed

• Acts as a backup for department administrative assistant and answers and directs calls or visitors as appropriate

• Sends Body Cameras and parts for repair/replacement

• Processes uniform returns/exchange for past/present employees

• Assists other staff members with assignments as needed

REQUIREMENTS:

• General or technical high school diploma or GED equivalent

• Minimum one (1) year of experience working as an account clerk

• Desire additional accounting knowledge and/or training

• Requires successful completion of computerized clerical skills testing with the following minimum scores:

• Data Entry = 4800 KSPH

• Microsoft Word = 50%

• Microsoft Excel = 50%

• Basic Math = 80%

• Please call Human Resources at 636-949-7320 to schedule on-site clerical testing.

BENEFITS: This is a full-time 40 hour per week position which includes a full range of benefits including Paid Time Off, Extended Medical Leave, Holidays, Employee Health, Dental, Life, Disability, Retirement, and Tuition Assistance programs.

TO APPLY: All applications must be submitted using the APPLY NOW link above. We do not accept faxed, e-mailed or print applications.

Applications will be accepted on a continuing basis until the position is filled or a sufficient number of qualified candidates has applied.

St. Charles County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. St. Charles County is a drug and alcohol-free workplace. A pre-employment drug screen is required for all positions.