Account Clerk III - Clerk Of Superior Court (Prescott)

The Clerk of Superior Court is looking to fill two Account Clerk III positions:

Account Clerk III

Account Clerk III - Child and Spousal Support Clerk

Under minimal supervision, performs diversified tasks in support of the operation and financial functions specific to the assigned department.

Account Clerk III:

• Performs various accounts payable functions, including weekly auditing and entering invoice data, reviewing and verifying account codes, reconciling vendor statements, verifying completeness and accuracy of computations and performing data entry.

• Receives visitors and telephone inquiries and provides pertinent information.

• Maintains spreadsheets to relevant accounting data and information.

• Prepares and reconciles monthly and quarterly reports.

• Acts as a liaison between the office and facilities, and outside vendors for necessary building maintenance and equipment repairs.

• Performs other job-related duties as assigned.

Account Clerk III - Child and Spousal Support Clerk:

• Review support orders and perform the various processes in the statewide case registry.

• Perform recalculations and/or audits for support arrearages as ordered or needed.

• Prepare and distribute necessary documents to the recipient, payor and/or employer.

• Review Applications/Supplemental Applications for Deferral/Waiver for accuracy and process as appropriate.

• Monitor deferrals, generate proper documents and proceed to the collections process.

• Refer delinquent cases to FARE and enter into TIP.

• Performs other job-related duties as assigned.

Education:

High school diploma or equivalent.

Experience: 

A minimum of two (2) years of progressively responsible experience in general bookkeeping, administrative work, and/or accounting.

Additional Requirements:

Must possess a valid Arizona driver's license without restrictions.

Required Knowledge, Skills, and Abilities:

Knowledge of:

• Government accounting, budgeting, and auditing principles and practices.

• Automated accounting systems.

• Departmental programs, funding sources, and specific regulations governing expenditures and revenues.

• File maintenance procedures and practices.

• Business English, spelling, grammar, punctuation, and composition.

• Clerical office practices and procedures.

• Research techniques and report writing.

• Microsoft Office 365 software.

• Filing and recordkeeping.

Skill in:

• Basic mathematical functions.

• Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.

• Establishing and maintaining effective working relationships with employees, other agencies, and the public.

• Organization and attention to detail.

Ability to:

• Perform and verify mathematical computations using computerized budget/financial tracking and reporting programs and review or check the work of others to ensure conformance to standards.

• Establish and maintain computerized filing systems.

• Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.

• Keep management informed of key operating issues affecting the department.

• Remain current in knowledge required to perform assigned duties.

• Handle confidential matters and maintain discretion always.

• Act with courtesy, tact, and diplomacy.

Work Environment:

The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.

Physical Requirements:

Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.

Additional Job Information:

FLSA: Non-Exempt

Grade: 3

Classification: Classified

Safety Sensitive: No