Chester County, PA 313 W Market Street , PA 17356
Posted 2 weeks ago
The Account Clerk III performs accounting functions requiring in-depth knowledge of the county's financial systems. This position will work under minimal supervision and is responsible for providing a department, agency or bureau with advanced level fiscal support so that county programs may be effectively and efficiently provided.
Duties, tasks and accountabilities will vary by department and may include the following:
Obtain financial data for use in maintaining accounting records.
Prepare vouchers, invoices, checks, refunds, account statements, reports, and other records.
Verify and post details of transactions (such as funds received and disbursed).
Prepare monthly production and billing reports.
Audit invoices against purchase orders and research discrepancies.
Produce, maintain, distribute and reconcile reports and records.
Enter data into the PeopleSoft financial system according to company procedures.
Assist in preparing financial statements.
Reconcile bank statements.
Provide clerical support (typing, filing, copying, etc.).
Provide receptionist duties (e.g., answer phone and direct inquiries).
Serve as liaison to other departments.
Perform other duties, tasks and special projects, as required.
Clerk of Courts Department:
Process transactions in multiple bank accounts
Run daily financial & bail reports in CPCMS for statistical purposes.
Provide back-up for secondary Accounting Clerk.
Knowledge of CPCMS data base preferred but not essential
Training support staff
. Effectively communicate with clients via phone and in-person interactions, demonstrating exceptional verbal and listening skills in challenging situations.
Interface with attorneys, judges, officers of the court, and the public with professionalism..
Prepare and participate in county and state audits; work well with County Controller's office
Process refunds and payments
Daily Office Duties
Process bail returns
Answer phone calls and bail, fine/costs inquiries
Window transactions
Process Summary Appeal and Pre-Trial filings
Accept and process payments for fines, costs and restitution
Requires authorized to print checks
Send paperwork for payment plans
Prepare deposit from prior day cashier sessions of
Epay bail
Send bail related notifications
Billing Summary Appeal cases with escrow
Complete month-end processing
Reconcile bank accounts
Process Dept of Revenue checks
Prepare Bail Pieces
Respond to audit requests
Process Escheat
NSF checks
Reconcile unreimbursed escrow report for 3 accounts
Collections
Track bail forfeitures
Maintain Approved Bondsman List
And other tasks as needed
High School Diploma or General Education Degree (GED).
Six months to one year of job-related experience and/or training.
Ability to coordinate and direct work assignments.
Excellent customer service skills.
Intermediate skill to use a personal computer and various software packages.
Strong interpersonal skills.
Strong mathematical and accounting skills.
Accurate and detail oriented.
Ability to use standard office machines (fax, copier, calculator, etc.).
Integrity and honesty.
Ability to maintain confidentiality and handle confidential information.
Ability to maintain a positive public image for the department and county.
Preferred Skills, Knowledge & Experience:
Associate's degree from an accredited college or university in Accounting or related field.
Minimum of three years of experience and/or training with bookkeeping and accounting.
Intermediate to advanced level accounting/bookkeeping skills.
Previous work experience in government finance.
Minimum of two years of general office experience (typing, clerical, filing, copying, etc.).
Ability to work with minimal supervision.
Strong organization skills.
Ability to multi-task.
Ability to work as part of a team.
General knowledge of County of Chester policies and procedures.
Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.
Computer Skills:
To perform this job successfully, an individual should have:
Intermediate Word skills
Intermediate Excel skills
Intermediate Access skills
Basic PowerPoint skills
PeopleSoft Financial skills or the ability to learn PeopleSoft
Basic OutLook skills (Email and Calendar)
Basic Internet skills (research purposes)
Basic knowledge and skill with various accounting software
Physical Demands:
While performing the duties of this position, the employee is frequently required to walk, sit, work with office machinery and talk or hear. Occasionally, the employee will need to stand and climb stairs. On rare occasions, the employee will need to bend, twist or rotate at the waist; reach or work with arms above shoulders; kneel, stoop, crouch or squat; push, lift or carry items; work with an uncommon level of noise; and taste or smell.
The special vision requirements for this position are:
Work Environment:
Other:
Required to work with money and checks (receiving and disbursing).
This position requires professionalism.
Confidentiality is crucial to this position.
Chester County, PA