Account Clerk I

To perform a variety of clerical accounting duties involving financial record keeping and/or transactions including payroll, accounts payable and receivable, sewer billing, business license and cashiering: to perform a variety of general clerical activities; and to respond to requests and inquiries.

Account Clerk I is the entry level class in this series. Incumbents perform work under close supervision and perform the more routine work assigned to the class. This position receives immediate supervision from higher level accounting or supervisory staff.

Position Snapshot/A Day in the Life: The Account Clerk I, as a part of the Finance Department front counter team, will provide quality customer service to the community as well as internal and external staff. The available position acts as a lead to the cashiers and assists with coding and processing all incoming payments to the city. The position does a good deal of auditing and as such must be very detail oriented. They are the main point of contact for processing dog licenses and online citation processing. This position assists in scheduling and any other projects and tasks assigned by the Revenue Operations Manager. Applicant must be a naturalized US citizen as they oversee the checking and processing the daily transmittal for Passport applications, in addition to processing passport applications when staff is busy. This position is expected to be a team player and acts as a backup for several different tasks, including processing business license applications, assisting Accounts Receivable and assisting with sewer billing. The ideal candidate would already be a certified passport agent or be able to take the test to become one very soon after joining our team. Additionally, the ideal candidate would have knowledge of Municipal Code and/or the ability to research and understand the Municipal Code. The incumbent will perform a wide variety of general clerical and cashiering duties such as processing payments, answering phones, filing and mail distribution. The incumbent should have the ability to multi-task and adapt to various situations in a high paced work environment. Our preferred candidate will be bilingual in Spanish.

The employee must have the ability to:

• Receive payments from customers; issue receipts for various payments from other city departments; assist customers, departments, and employees by providing

• Information, explaining procedures, and answering questions.

• Prepare daily cash summary; balance daily monies received and assign to proper account; reconcile deposit to cash register; balance cash drawer.

• Open and sort sewer bill payments; verify amounts against payment stubs and enter data; balance and process payment stubs and forward to appropriate staff.

• Record and maintain an updated list of collections as related to receivables, liens, and fees; prepare daily banking and necessary deposit tickets and materials; record and prepare miscellaneous billings including street excavation and building permits.

• Receive and sort sales tax cards; verify new or changes of address for sales tax

• permit holders.

• Prepare notification letters related to business license renewal. Process renewal and delinquent business license applications; prepare and send delinquent notifications to business holders.

• Process check register and assist in reconciling and balancing payroll; make necessary adjustment; order payroll register.

• Receive requisitions; process and verify purchase orders, invoices and packing slips; verify accuracy of information; research discrepancies and unauthorized purchases.

• Prepare invoices for payment; enter invoices on the computer; verify and mail checks; prepare check register for City Council approval.

• Reconcile monthly statements from vendor; confer with vendors regarding purchase orders, invoices and payments.

• Process applications for deposit/transfer of sewer service; prepare sewer connect permits; input daily sewer receipts.

• Prepare new construction accounts for sewer billing; maintain listing of all sewer accounts including a listing of delinquent accounts.

• Process incoming mail; write deposit receipts and record on files; verify account numbers and amount paid; process returned mail and improperly written checks.

• Operate a computer terminal in performing assigned duties.

• Operate a typewriter, calculator, computer terminal and other office equipment.

• Maintain a variety of financial records and files.

• Type at a speed necessary for successful job performance.

• Perform varied clerical work.

• Perform procedures in an organized and accurate manner.

• Accurately count, record and balance assigned transactions.

• Establish and maintain cooperative working relationships with those contacted in the course of work.

• Communicate clearly and concisely, both orally and in writing.

• Employee must perform any other tasks deemed necessary to the daily operations of the employer.

THE ABOVE LIST OF ESSENTIAL FUNCTIONS IS NOT EXHAUSTIVE AND MAY BE SUPPLEMENTED AS NECESSARY BY THE EMPLOYER.

Working Conditions: Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard. Additionally, the position requires near and far vision when preparing and reading written reports and other work related documents. Acute hearing is also required when providing phone and counter assistance.

A combination of experience and training that would likely provide the required knowledge and abilities is qualifying. The employee must have the knowledge of:

Account Clerk I

• Modern office procedures, methods, and computer equipment.

• Principles and procedures of record keeping.

• Basic mathematical principles.

Experience:  - One year of general clerical experience preferably including some financial record keeping.

Education: Equivalent to completion of the twelfth grade.