Account Clerk I

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Make a difference in the community you live in! As a Community Builder-an employee with the City of Gainesville- you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it's a chance to contribute to community success and to help enhance the Gainesville way of life.

Department:

GG_Parks, Recreation and Cultural Affairs: Parks, Recreation and Cultural Affairs Administration

Salary Range Minimum:

$16.43

Salary Range Maximum:

$24.16

Closing Date:

05/07/2024

Job Details:

Processes basic and routine accounting and/or utility billing functions including, but not limited to, invoice payments, payroll preparation, financial database and records maintenance, inventory, analyzing meter readings for utility billing and utility recordkeeping.May perform basic and routine calculating, posting and verifying duties to obtain primary financial data for use in maintaining accounting and/or payroll records.Learns all applicable software, organizational processes and procedures.May be expected, through on-the-job training, to progress to the Account Clerk II level.Positions allocated to this classification report to a designated supervisor or coordinator and work under close to general supervision.Work in this class is distinguished from higher classes by its routine, non-complex nature and from lower classes by its scope of tasks and level of responsibility.

Job Description:

SUMMARY

Processes basic and routine accounting and/or utility billing functions including, but not limited to, invoice payments, payroll preparation, financial database and records maintenance, inventory, analyzing meter readings for utility billing and utility recordkeeping. May perform basic and routine calculating, posting and verifying duties to obtain primary financial data for use in maintaining accounting and/or payroll records.

Learns all applicable software, organizational processes and procedures. May be expected, through on-the-job training, to progress to the Account Clerk II level.

Positions allocated to this classification report to a designated supervisor or coordinator and work under close to general supervision. Work in this class is distinguished from higher classes by its routine, non-complex nature and from lower classes by its scope of tasks and level of responsibility.

EXAMPLES OF WORK

This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required.

ESSENTIAL JOB FUNCTIONS

Depending on area of assignment:

Verifies, inputs, and retrieves basic and routine financial data transactions in computer system.

Calculates and prepares basic and routine checks for payments of invoices, utilities, taxes and other payments.

Performs basic analysis and/or reconciliation of accounts payables, accounts receivable and/or utility accounting and billing system problems.

Classifies records and summarizes basic and routine numerical and financial data through the use of ledgers, journals and/or computers, in order to compile and keep financial records.

Calculates, prepares and issues basic and routine bills, invoices, account statements and other financial statements according to established procedures.

Learns and complies with organizational, Federal and state policies, procedures and regulations.

Performs basic and routine financial calculations, such as amounts due, interest charges, balances and discounts.

Prepares bank deposits by compiling data from cashiers, verifying and balancing receipts and sending cash, checks or other forms of payments to banks.

Receives, records, and banks cash, checks and vouchers.

Compiles basic and routine statistical, financial, accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and payroll.

Reviews the basic and routine processing of purchase orders, payment vouchers and expenditure authorizations and payroll for accuracy and compliance with organizational policies and procedures.

Establishes and maintains vendor and department financial records.

Works with customers and vendors to calculate and make adjustments to customer accounts to correct billing errors. Monitors and processes delinquent accounts.

Prepares and maintains inventory, materials and property accounting and tracking records.

Prepares and processes payroll information.

Tracks work order completion and grant processing.

Attends work on a continuous and regular basis.

NON-ESSENTIAL JOB FUNCTIONS

May provide assistance to other personnel in the analysis and research of financial data and in the preparation of regular and special fiscal reports.

Performs other related duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Below are the required education, experience, knowledge, skills and abilities to perform the essential functions.

EDUCATION AND EXPERIENCE

Graduation from high school or possession of an acceptable equivalency diploma, and one year of experience in sub-professional accounting, bookkeeping or other revenue-related accounting work; an Associate of Arts degree with at least 6 semester hours of accounting can be substituted for six months of experience; or an equivalent combination of education, training and experience which provide the required knowledge, skills and abilities.

Typing at a speed acceptable to departmental needs may be required.

CERTIFICATIONS OR LICENSES

Licenses

None.

Certifications

None.

KNOWLEDGE, SKILLS AND ABILITIES

Basic knowledge of and ability to process routine payroll, including hours of work and overtime provisions of the Fair Labor Standards Act.

Basic knowledge of and ability to process account billing.

Ability to learn and apply the basic principles of accounting rules and regulations.

Basic knowledge of financial operations and bookkeeping principles and standard office terminology, procedures, routines and equipment.

Basic knowledge of, and ability and willingness to apply, appropriate and applicable accounting principles and procedures, and applications to accounting functions.

Basic knowledge of rules and regulations of keeping accounting records.

Knowledge of business English and arithmetic.

Ability to skillfully operate computers and relevant software and other business machines.

Ability and willingness to analyze basic and routine utility accounting, billing system and payroll problems.

Ability to make mathematical calculations with reasonable speed and accuracy.

PHYSICAL AND ENVIRONMENTAL REQUIREMENTS

To perform this job successfully, an individual must possess certain physical abilities and be able to withstand work related environmental conditions.

PHYSICAL REQUIREMENTS

While performing the duties of this job, the employee is often required to sit for prolonged periods of time.

May on occasion require lifting, pushing, and/or pulling (less than 20 pounds).WORK ENVIRONMENT

May be required to work and attend meetings outside regular business hours..

Note:

May Require Assessment(s).

May fill multiple positions.

May establish an eligibility list.

Come join our team! The City of Gainesville offers a competitive benefits package and opportunities to grow both professionally and personally.

All 'regular' employees are eligible for traditional benefits such as health insurance, life insurance, paid leave, 11 paid a holidays a year, a pension plan and a deferred compensation plan, but we also offer great things like on-site fitness centers, tuition reimbursement, on-site medical staff and a wellness program to keep you healthy and happy. Please note; benefits are not available for temporary employees.

Equal Opportunity

The City of Gainesville is an equal opportunity/affirmative action employer and does not discriminate in hiring. Minorities, women and individuals with disabilities are encouraged to apply. Individuals with a disability, who require special accommodations during the selection process, should notify the Human Resources Department at 352-334-5077 or TDD/TTY at 352-334-2292.

Veterans' Preference

Veterans are encouraged to apply. Veterans' Preference ensures that veterans and eligible persons are given consideration at each step of the selection process.

However, preference does not guarantee that a veteran or other eligible person will be the candidate selected to fill the position. Section 295.07, Florida Statutes (F.S.) specifies who is eligible for Veterans' Preference. State of Florida residency is not required for Veterans' Preference.

If you are unable to apply online due to a disability, contact recruiting at HR@cityofgainesville.org or by calling 352-334-5077.