Account Clerk

Description/Duties & Responsibilities

This position performs a variety of clerical, technical, and financial functions related to accounts payable and cashiering.

DUTIES AND RESPONSIBILITIES:

• Processes accounts payable, sorts and distributes vendor invoices, and contacts vendors regarding invoices and payment

• Researches and resolves payment issues and discrepancies

• Receives payments at the public counter for City permits, bus passes, and other City-related revenues

• Performs data entry; balances and reconciles daily cash batches; prepares daily bank deposits; prepares routine journal entries; posts receipts to City accounts

• Performs customer service support in person and over the phone and provides information about payments, parking citations, bus passes, and other City information

• Provides other financial support as needed, including coding invoices, filing, and assisting with special projects

• Generates, prints, and mails checks for payment

• Prepares and analyzes financial documents and reports, such as reconciliations and cashier transaction counts

• May process accounts receivable invoices, distribute invoices, and address customer inquiries

• Develops and maintains filing systems for financial records

Education and Experience

• High School Diploma or GED equivalent

• Minimum of two years of experience performing accounting functions

• Valid California Class C driver license

• Experience in accounts payable is desirable

• Proficiency using 10-key by touch is desirable

• Any combination of education and experience that has provided the knowledge, skills, and abilities necessary will be considered

Knowledge and Abilities

• Strong attention to detail and the ability to produce work that is both accurate and complete

• Strong organizational skills and the ability to multitask, work with constant interruptions, and meet time-sensitive deadlines

• Proficient in the use of computerized accounting systems and computer applications, including Microsoft Excel and Word

• Strong work ethic and the ability to demonstrate a high level of professionalism and integrity

• Strong team player and the ability to work both independently and within a work group

• Strong interpersonal skills with the ability to develop and maintain collaborative working relationships with City staff, vendors, and the public

• Strong customer service skills and the ability to effectively respond to questions and issues that arise in a professional and timely manner

• Strong communication skills and the ability to communicate clearly and concisely both verbally and in writing

• Strong problem-solving skills and the ability to research and effectively resolve financial discrepancies, errors, and issues that arise

• Ability to apply principles, practices, and laws pertaining to cashiering functions

• Strong math skills and the ability to quickly and accurately make calculations and perform cash-handling functions

• Ability to lift, drag, and push files, paper, and documents weighing up to 25 pounds

Additional Information

An online completed City application form is required to apply for this position. All employment information must be provided on the application. Providing a resume is not a substitute for completing this section of the application. Applications left incomplete, or with a reference to attachments may be rejected. The selection process will include one or more of the following: written exam, technical knowledge assessment, writing skill assessment, and/or oral interviews that may be conducted in person and/or via video conferencing. Applicants that meet minimum qualifications and are selected for interviews will be required to disclose information regarding criminal convictions. If you require special accommodations to participate in the application/selection process, please notify Human Resources for assistance.

All offers of regular employment with the City of Santa Clarita are made contingent upon receipt of proof of legal right to work in the United States, successful completion of a post-offer pre-employment physical, which may include a drug screen and Department of Justice fingerprinting. Criminal offender information will be reviewed on an ongoing basis. The City uses the E-Verify program to electronically confirm work authorization of newly hired employees. All new employees are required to participate in the DMV Employer Pull-Notice Program. This program authorizes the City to receive a driver record report upon enrollment and during employment. Only degrees recognized by the U.S. Department of Education and accredited by the Council for Higher Education Accreditation will be accepted.

As a City of Santa Clarita public employee, you may be called upon to work as a Disaster Service Worker (DSW) in the event of an emergency (in accordance with Government Code §§ 3100-3109). Before entering upon the duties of employment, all public employees, except those excluded by law, take and subscribe to an oath or affirmation set forth in the California Constitution, declaring them to be Disaster Service Workers in time of need.

Compensation includes enrollment in California Public Employees' Retirement System as a replacement for Social Security plus a competitive benefits package. All appointments are made at step 1 of the salary range unless otherwise authorized by the City Manager.

The City of Santa Clarita is an Equal Opportunity Employer.