State Of Tennessee Franklin , IN 46131
Posted 6 days ago
Job Information
State of Tennessee Job Information
Opening Date/Time07/02/2024 12:00AM Central TimeClosing Date/Time07/15/2024 11:59PM Central TimeSalary (Monthly)$2,825.00 - $4,225.00Salary (Annually)$33,900.00 - $50,700.00Job TypeFull-TimeCity, State LocationMountain City, TNDepartmentCorrection
LOCATION OF (1) POSITION TO BE FILLED: DEPARTMENT OF CORRECTION, NORTHEAST CORRECTIONAL COMPLEX, JOHNSON COUNTY.
A pre-employment drug screening and criminal background check required prior to employment.
Qualifications
Education and Experience: Education equivalent to graduation from a standard high school and experience equivalent to one year of routine bookkeeping, or routine clerical auditing work; qualifying experience may be substituted for the required education, on a year for year basis; completion of nine quarter hours of study in accounting or bookkeeping from an accredited college, technical institute or vocational school may be substituted for the required experience.
Necessary Special Qualifications: None.
Examination Method: Education and Experience,100%, for Preferred Service positions.
Summary
Summary: Under general supervision, employees in the class perform bookkeeping and clerical tasks involved in maintaining journals, ledgers, and other financial records. While some duties of this class resemble those of other clerical classes, the essence of work lies in the application of bookkeeping principles and practices. Work in this class requires the application of bookkeeping knowledge in the preparation and maintenance of routine reports according to established procedures.
Distinguishing Features: This class differs from general clerical classes in that incumbents of the latter perform sub-professional accounting work of routine difficulty. This class differs from Accounting Technician 1 in that an incumbent of the latter is responsible for sub professional accounting duties of considerable difficulty and complexity.
Responsibilities
Processing Information:
Calculates overall invoice totals, account adjustments, and purchases/account deductions to generate reports, spreadsheets, and adjustment forms.
Codes adjustment sheet based on information received to adjust accounts.
Generates receipts and vouchers originating in assigned work unit as necessary.
Codes requisitions using appropriate product/category codes to assign the goods/services to the correct account.
Analyzing Data or Information:
Researches outstanding checks, overpayments, and underpayments and performs cancel and/or re-issue as necessary.
Analyzes submitted documentation to ensure a valid justification for account adjustment requests.
Interpreting the Meaning of Information for Others:
Training and Teaching Others:
Evaluating Information to Determine Compliance with Standards:
Verifies all fields on submitted invoices/adjustments to match information in electronic databases.
Reconciles physical inventory counts against electronic inventory data to ensure accuracy.
Verifies electronic data entries with outside vendors to ensure accuracy.
Verifies receiving reports against billing invoices to ensure accuracy.
Interacting With Computers:
Enters data into electronic databases to ensure accurate processing and record keeping.
Uses electronic office productivity software (Microsoft Word and Excel) to perform daily tasks.
Pulls relevant information from electronic databases using wizards and forms as required.
Enters time and leave requests in electronic databases as required.
Getting Information:
References electronic databases and paper files for invoice, accounts payable/receivable, adjustment, and fund information to assist with daily activities and respond to inquiries.
Contacts internal and external customers to resolve identified issues.
Resolving Conflicts and Negotiating with Others:
Monitoring Processes, Materials, or Surroundings:
Verifies vendor address information when paying bills.
Monitors tracking system and daily reports to ensure that payments are processed.
Documenting/Recording Information:
Maintains account entries in electronic databases to ensure accurate record keeping.
Scans and uploads accounting documents into electronic databases.
Organizing, Planning, and Prioritizing Work:
Communicating with Persons Outside Organization:
Establishing and Maintaining Interpersonal Relationships:
Performing General Physical Activities:
Travels to internal and external sites on foot to deliver mail, make bank deposits, and pick up relevant departmental packages.
Climbs ladders to perform inventory counts as required.
Archives physical documentation to ensure accurate record keeping.
Communicating with Supervisors, Peers, or Subordinates:
Communicates issues identified with documentation and records to the appropriate internal business partner(s) and supervisor.
Communicates with supervisor to identify proper courses of action to resolve problems as they arise.
Submits weekly processing log to supervisor to facilitate monitoring of workload.
Updating and Using Relevant Knowledge:
Maintains department specific in-service training levels to maintain required certifications.
Attends accounts payable training courses as required.
Performing Administrative Activities:
Maintains paper files including but not limited to invoices, adjustment forms, and court orders as required to meet record keeping requirements.
Opens and processes mail.
Operating Vehicles, Mechanized Devices, or Equipment:
Handling and Moving Objects:
Competencies
Competencies:
Time Management
Boss Relationships
Listening
Patience
Personal Learning
Self Knowledge
Intellectual Horsepower
Technical Learning
Humor
Integrity and Trust
Knowledge:
Basic knowledge of clerical procedures including but not limited to operation of calculator, basic office equipment, and filing procedures.
Basic knowledge of customer and personal service
Basic knowledge of mathematics (arithmetic)
Basic knowledge of computer operation
Skills:
Basic mathematic skills (arithmetic)
Basic keyboarding skills
Basic organizational skills
Basic reading comprehension skills
Basic speaking skills
Active listening skills
Active learning skills
Abilities:
Basic oral expression ability
Basic written expression ability
Basic oral comprehension ability
Basic written comprehension ability
Basic deductive reasoning ability
Basic mathematical reasoning ability
Basic inductive reasoning ability
Basic problem sensitivity ability
Finger dexterity
Speech clarity
Tools & Equipment
Personal Computer
Telephone
Fax Machine
Printer
Copy Machine
Scanner
Calculator
Other office related equipment as required
State Of Tennessee