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Academy Student Services Coordinator

Expired Job

Houston Ballet Foundation Houston , TX 77020

Posted 5 months ago

Job Title: Academy Student Services Coordinator

Reports To: Academy Summer Program Manager

Classification: Salaried- Exempt


The Student Service Coordinator provides a high-level support to the Academy staff and helps to provide a high-quality student life. Duties of the Student Services Coordinator are clerical, administrative and project-based and include tasks such as compiling Visa paperwork, coordinating appointments, and handling information requests.

Essential Duties and Responsibilities:

Include the following. Other duties may be assigned;

  • Report attendance and out ills to Artistic and Administrative Staff.

  • Coordinate the physical education credit program.

  • Work with artistic staff and Artistic Operations Manager to coordinate parent observation weeks.

  • Maintain a high level of targeted communication with parents by working with the Marketing Coordinator to create informative e-blasts throughout the year.

  • Coordinate requests for student participation for public relations and development events.

  • Assist in roommate connections for upper level students, maintain and distribute apartment guide.

  • Acquire necessary information for student VISA applications and complete full application process through SEVIS for both full year and summer programs.

  • Answer HB Academy emails and parent questions.

  • Assist students with making Doctor, Rehabilitation, and Nutrition appointments.

  • Coordinate Pilates appointments

  • Coordinate with ESL teacher for Academics

  • Support students with Career Planning by:

  • Reviewing resumes

  • Scheduling photo shoots

  • Developing portfolios

  • Research and present upcoming audition opportunities

  • Serve as liaison with the Academic Advisor with parents and Administrative Director.

  • Manage study hall calendar and attendance records

  • Gather all appropriate academic paperwork to assist advisor with academic planning

  • Distribute end of semester reports

  • Plan and execute graduation

  • Coordinate the short term stay visits

  • Securing dates, housing and transportation

  • Providing a high-quality introduction to student life

  • Special Projects:

  • -ientify and request support from CPR parents for events throughout the year.

  • Assist with the planning and execution of Methodist Events, Open House, Prom and special events.

  • Work with Principal of Lower and Middle School to increase meet and greet opportunities.


Education & Experience

  • Bachelor's degree is preferred

  • 1-3 years work experience supporting students

  • Experience working with a classical ballet company or other arts organization is preferred

  • Background knowledge of dance/ ballet vocabulary preferred

Computer Skills

  • Solid writing, grammar, proof reading, editing and presentation skills

  • Basic personal computer skills including electronic mail, word processing, spreadsheet, graphics, etc.


Organization/Planning Develops clearly defined, realistic, measurable objectives that are consistent with the company's objectives. Organizes personal workload and sets priorities; Uses time efficiently. Meets deadlines consistently.

Job Knowledge Possesses the skills, knowledge and expertise required to perform the essential aspects of the job as well as any other specific educational and/or certification requirements

Communication Communicates effectively in writing and verbally; expresses complex ideas in simple terms. Clearly and concisely expresses in individual or group situations. Comprehends and processes information and responds to communication from others. Communicates, empathizes, uses diplomacy, influences, and gains cooperation. Interacts effectively across functions and levels of the company.

Flexibility/Adaptability Admits and corrects mistakes; ensures the integrity of work. Accepts constructive criticism or responsibility for outcomes. Effectively responds to change. Adjusts to and accepts changes in direction and priorities. Sees changes in the business or work environment, understands implications and adjusts priorities as needed on short notice.

Client-Peer Orientation Builds partnerships, networks and coalitions with peers and others. Probes to discover peer underlying needs and matches available or customized services and resources to that need.

Physical Demands:

  • Ascending or descending stair, ramps and the like, using feet and legs and/ or hands and arms

  • Close vision (clear vision at 20 inches or less)

  • Distance vision (clear vision at 20 feet or more)

  • Ability to adjust focus (ability to adjust the eye to bring an object into sharp focus)

  • Sedentary physical activity performing non-strenuous daily activities of an administrative nature.

  • Exerting up to 25 pounds of force occasionally to lift, carry, pull, or otherwise move objects.

  • Manual dexterity sufficient to reach/ handle items and work with fingers.

Work Environment:

  • Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation.

  • Regular Monday- Friday 9AM-5PM with the availability to frequently work outside of normal business hours and on weekends

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Academy Student Services Coordinator

Expired Job

Houston Ballet Foundation