Academy Office Manager

Bilingual preferred but not mandatory

Job Title: Academy Office Manager

Supervised By: Academy Program Coordinator

Pay Range: $18 - $22 per hour

Job Summary: Coordinate student enrollment, Academy marketing, act as administrative support for the Academy.

Duties and Responsibilities:

• Coordinate student enrollment

• Maintain max student enrollment monthly

• Attend and coordinate community marketing events for the Academy

• Maintain Academy marketing supplies

• Coordinate information with the Marketing Director for all social media platforms

• Act as administrative support for the Academy

• Maintain spreadsheets as directed by the Program Coordinator or Program Administrator

• Have knowledge of DORA state guidelines and regulations

• Maintain and track student tuition payments

• Act as an ancillary instructor as directed by the Program Coordinator

• Follow all agency established policies and procedures

• Ensure timely student enrollment for each class

• Ensure that all student records are kept up and stored appropriately.

• Ensure the Graduation Reporting Spreadsheet is submitted after each class.

• Track, Monitor, and maintain the facilities equipment list

• Develop and coordinate Clinical Affiliation agreements with Long Term Care facilities

• Research and maintain a current list of agencies listed on the Loss list

• Provides positive attitude and example of professional behavior for staff and students

• Assist with student orientation

• Assist instructor with scheduling students for refresher days prior to state testing

• Attend clinical rotation days to assist instructor with supervising students

• Participates in/attends staff development activities and in-service meetings

• OTHER DUTIES: Other duties as assigned.

Experience Required:

• Proven communication skills.

• Proven ability to act as liaison among staff and community.

Qualifications/Education Required:

• Active Colorado CNA license

• 1 year working as a Licensed CNA

• High school diploma or GED

• College degree preferred

• Marketing background preferred

• Bilingual preferred

ABILITIES, SKILLS, AND KNOWLEDGE:

• Understanding of DORA regulatory guidelines and licensure.

• Excellent oral and written communications skills with proven ability to communicate with technical and

• Non-technical users.

• Ability to read, analyze, and interpret common scientific and technical journals, professional journals, and legal documents.

• Ability to effectively present information to employees and community members.

• Ability to respond timely and effectively to the most sensitive inquiries or complaints.

• Ability to define problems, collect data, establish facts, and draw valid conclusions.

• Ability to send/receive emails and use the internet for research and informational purposes.

• Ability to use word processing software for communication and documentation purposes.

• Ability to use independent judgment to manage and impart confidential information.

• Skill to attend to multiple tasks at once which are time sensitive.

• Basic knowledge of Windows based operating systems, and ability to advance computer skills as required.

• Ability to establish and maintain effective working relationships with fellow employees and the public.

SPECIAL REQUIREMENTS:

• Current TB skin tests upon hire and screening annually thereafter.

• Possession of a valid state Driver's License with reliable transportation and applicable car insurance.

PHYSICAL REQUIREMENTS:

• Ability to regularly sit, stand, stoop, bend, kneel, walk, balance, crouch, crawl, push, pull, reach with hands and arms, and talk and hear.

• Ability to frequently use hands to finger, handle, or feel.

• Ability to occasionally climb.

• Ability to occasionally use sense of smell.

• Ability to frequently lift and/or move up to 40 pounds.

• Ability to use close vision, distance vision, color vision, peripheral vision, depth perception.

• Ability to adjust focus.

WORK ENVIRONMENT:

The employee is frequently exposed to outside weather conditions.

Lighting, acoustics, air quality, temperature and environmental hazards are not predictable.

The employee is occasionally exposed to wet and/or cold conditions, fumes, or airborne particles, and toxic or caustic chemicals.

The noise level in the office work environment is usually moderate.

TRAVEL:

The employee is required to travel frequently to complete agency business.