Academic Program Specialist

Dept Number/Name: 0-1714-000 / Teaching & Learning

College Division: Acad Affairs-Coll of Education

Salary Plan: Staff

Job Code/Title: 2200 / Academic Program Specialist

Hiring Salary/Salary Range: $32,000 - $41,000

Position Number: 00003127

ORGANIZATIONAL SUMMARY:

The College of Education works to promote transformative education and social justice through rigorous research, innovative teaching, as well as locally and globally engaged partnerships with the vision of serving as a leader in regional, national, and international education. The College of Education offers various degree and certificate programs to prepare our students to become leaders, researchers, and scholars within various areas of study. With small class sizes and an abundance of research opportunities available, students have direct access to our faculty and ongoing research projects.

POSITION SUMMARY:

The Academic Program Specialist performs specialized administrative work in support of an academic department program within the college. This position provides administrative coordination for assigned undergraduate and/or graduate programs, serving as a point of contact to students, prospective students, and faculty on matters related to course management and enrollment, program requirements, policies and procedures, and other administrative matters.

RESPONSIBILITIES:

Serve as student registration coordinator. Assist students regarding registration, enrollment course selection and prerequisites, drop/add needs, petitions; and course substitutions. Process and enter course schedules for assigned program(s); and process course permits.

Liaison on program completion. Notify students of deadlines to apply for graduation; point of contact for missing paperwork; communicate with students and faculty in regards to graduation barriers; field and route request for certification from graduating students.

Prepare pertinent information to notify students on university deadlines and procedures. Communicate with students on program requirements. Support faculty with students academic and program inquires and concerns.

Assist students with paperwork related to major professor and committee appointments, qualifying exams, proposal and dissertation defenses.

Serve as program(s) liaison to Student Academic Services and Graduate Studies Office departments in matters related to student success. Work with Academic Advisor to coordinate probation, dismissal and re-entry denials for students in your program(s).

Assist program coordinator with identifying graduate assistants and new/returning hires and prepare offer letters for employment.

Attend department/university meeting with and/or for program coordinator, as needed; and perform other duties as they apply to student programs for student success.

POSITION QUALIFICATIONS:

MINIMUM:

This position requires a high school diploma or equivalent, with four years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

FLSB1310 Equivalency:

4 years of directly relevant experience may be substituted for bachelor's degree.

6 years of directly relevant experience may be substituted for master's degree.

PREFERRED:

Successful administrative experience with a demonstrated record of productivity and initiative in high-demand positions. Professional writing, telephone, and interpersonal skills.

High productivity/efficiency in administrative tasks. Intermediate or higher skill level with Microsoft Office (able to perform tasks such as managing distribution lists or creating mail-merge documents, pivot tables in Excel, and summary statistical reports from pivot tables or Access files). Demonstrated initiative in problem-solving, including the ability to find and apply free available technology to job tasks (e.g., using Doodle polls to help schedule meetings).

USF Tampa

Information for Applicants

This position is subject to a Level 1 criminal background check.

Job Opening Number: 37180

Posting Date: 06/07/2024

Posting End Date: 06/21/2024

How to Claim Veteran's Preference:

This position allows eligible veterans and their spouses to claim Veterans' Preference pursuant to Florida Statute 295.

Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination.

Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.

For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.

How To Apply

Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.

YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

Click here for additional tutorial information.

To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu.

Equal Employment Opportunity

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

USF's Equal Opportunity Affirmative Action Statement.

Federal Rights

Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA).

Work Location

Campus map and location overview: USF - Tampa Campus

About USF

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S.

News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.

We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

To learn more about working at USF please visit: Work Here.

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