Academic Program Coordinator

Job Req ID: 113324

Academic Program Coordinator

The successful candidate will coordinate administrative support services and academic program activities and be able to act independently to coordinate a variety of processes and activities for our academic programs. The Department of Health, Behavior and Society has over 130 students. We are seeking an Academic Program Coordinator who will support the Vice Chair of Academic Affairs and the Academic Program Administrator. This is a student facing position and will liaise with students and faculty. Currently, the department has three master's programs and one doctoral program. Our faculty also have leadership roles in the school-wide MPH and DrPH programs.

Specific Duties & Responsibilities

• Acts independently to coordinate a variety of processes and activities for the academic programs based in the department.

• Provides organizational and administrative support (e.g., schedules meetings and seminars, graduate finances, exam calendar, events, room bookings, etc)

• Manages interface with Student Information Systems (Student Affairs, Financial Aid, Human Resources, etc.) needed for the support of the academic programs.

• Ensures school-level email communications relevant to students reach appropriate audiences (e.g., program directors, students)

• Handles many of the day-to-day administrative processes and details (forms, processes, letters)

• Communicates with prospective students and supports departmental admissions processes.

• Processes student funding awards (departmental support, training grants and fellowships) for all students based in the department.

• Processes TA and RA requests for all HBS faculty.

• Processes hiring of student graduates.

• Processes Bonus Supplements for faculty and students related to the academic programs in the department.

• Processes student reimbursements for professional development activities.

• Creates and maintains faculty, student, and course information records.

• Provides information to students about admission criteria, program offerings, degree prerequisites & requirements.

• Coordinates departmental academic events, including recruitment activities and student visits, career development activities and seminars, orientation activities, and receptions.

• Assists Academic Program Administrator with student handbook revisions and updates.

• Monitors course schedules and program deadlines, and related communication.

• May implement processes and procedures for exams.

• Staffs related committees, including preparing minutes.

• Schedules and coordinates meetings and appointments.

• Other duties as assigned.

Minimum Qualifications

• High School Diploma or graduation equivalent.

• Three years administrative/academic related experience.

• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Excellent interpersonal communication and customer service approach with all stakeholders.

• Comfortable doing finance-related work.

Classified Title: Academic Program Coordinator

Role/Level/Range: ATO 37.5/02/OE

Starting Salary Range: $18.00 - $33.50 HRLY ($50,213 targeted; Commensurate with experience)

Employee group: Full Time

Schedule: Monday to Friday: 9 am - 5 pm

Exempt Status: Non-Exempt

Location: Hybrid/School of Public Health

Department name: HBS Academics

Personnel area: School of Public Health

Personnel area: School of Public Health

Total Rewards

The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law:

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Hybrid: On-site 3-4 days a week