Academic Program Coordinator, Intermediate - 607925

Job Title

Academic Program Coordinator, Intermediate

Job ID

607925

Location

Dental Hygiene

Full/Part Time

Full-Time

Favorite Job

Regular/Temporary

Regular

Workplace Culture

NAU aims to be the nation's preeminent engine of opportunity, vehicle of economic mobility, and driver of social impact by delivering equitable postsecondary value in Arizona and beyond.

Job Description

The Dental Hygiene Academic Program Coordinator will assist with coordinating activities and functions of the Dental Hygiene (DH) program. Assisting with on-campus programs, the on-line degree completion programs, and any additional state-wide programs to ensure that goals and objectives of the Dental Hygiene programs are accomplished in accordance with established priorities, time limitations, funding limitations or other specifications. Assists in the creation and/or maintenance and coordination of one or more academic programs within a unit designed to meet specific goals. Ensures the implementation of policies and practices, and assists in conducting oversight, review, and analysis of the effectiveness and compliance of the program(s) Working directly with the Assistant to the Department Chair and Academic Program Coordinator, Sr., helping with basic administrative needs, student management and back up to the Clinic Administrative Assistant.The Academic Program Coordinator will have the responsibility for implementing and coordinating programs, and will be in charge of tracking the student's completion of courses and to guide them in staying on path to complete their BS degree.

Program Administrative Oversight

• 50%

• Assists with coordinating activities and functions of NAU Dental Hygiene (DH) with interrelated activities of other programs, departments, or staff, for both the DH Degree Completion Program and Flagstaff campus, to ensure accreditation goals and objectives of the programs are accomplished in accordance with student, faculty, and staff priorities, and that optimum efficiency and compliance with appropriate policies, procedures, and specifications are met.

• Assists with coordinating phone conferences, recruitment, and meeting logistics between self, facilitating program directors, chairs, and faculty of community college DH programs.

• Conducts and attends Gold-Star, Transfer visit day, Discover NAU, 2NAU, NAU orientation and various events and tours on behalf of the department.

• Serves as a liaison to dental hygiene leadership, faculty, committees, and other personnel in regard to dental hygiene specific issues related to student matriculation.

• Participates in departmental and campus-wide committees as appropriate (SADHA, CODA, Kiddie Clinic).

• Acts as backup Coursedog scheduler for the Department.

• Develops positive working relationships with other departments (AT, CSD, PA, PT, NUR).

• May be asked to assist with Dental Hygiene accreditation duties.

Student Support for Program

• 40%

• Point of contact for the Flagstaff program, CEP & degree completion programs.

• Assists with all aspects of the dental hygiene application cycle.

• Assists with the creation and editing of the online applications.

• Conducts year-round meetings and tours with prospective students

• Assists with Coordinating all DH orientations along with coordinating student events or projects.

• Organizes confidential student files, screens student eligibility for the degree completion program and completes student applicant process for on-campus and degree completion programs.

• Oversees electronic database, updating confidential student information.

• Responsible for assigning and maintaining student locker information and student sterilization cubbies.

• Responsible for students and patient communication submissions via the website and email.

• Verifies and approves degree completion applications and verify students are eligible for the program.

• Markets and promotes CEP & Degree Completion Programs.

• Coordinate with advising for CEP and DC students after program acceptance.

• Verify and submits transfer credit requests for degree completion students.

• Visits various valley hygiene programs to present and promote the degree completion and CEP programs.

Other

• 10%

• Assists with various special assignments (Project Zero, public health, accreditation, committees) within the DH Dept.

• Assists clinic front office with patient scheduling, patient records requests, clinic phone and email assistance along with uploading patient forms.

• Other duties as assigned.

Minimum Qualifications

• Bachelor's degree in field appropriate to area of assignment

• Two to four years of relevant administrative coordinative program experience.

• A combination of related education, experience and training may be used as an equivalent to the above Minimum Requirements.

Preferred Qualifications

• Three plus years experience in Higher Education.

• Three plus years of Dental/Dental Hygiene knowledge or work experience.

• Experience in accurate, highly detailed and repetitive work.

Knowledge, Skills, & Abilities

• Knowledge of Dental Hygiene degrees, education requirements and licensing.

• Knowledge in coordinating, conducting and scheduling various department events.

• Excellent organizational skills.

• Extensive customer service skills.

• Ability to effectively communicate and problem solve.

• The ability to work effectively with students from a variety of culturally diverse backgrounds.

Background Information

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements. Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States. Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.

Salary

Salary range begins at $44,057. Annual salary commensurate with candidate's qualifications and related experience.

FLSA Status

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.

Benefits

This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the Human Resources benefits website. Classified Staff employees are in a probationary status for their first six months at NAU. NAU is a tobacco and smoke-free campus. Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.

Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days.

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Application Deadline

August 19, 2025 at 11:59 p.m.

• If you've previously applied for this position, you do not need to reapply.

How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process, please contact the Disability Resources Office at 928-523-8773, DR@nau.edu, or PO Box 5633, Flagstaff AZ 86011.

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

Know Your Rights Poster

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.