Academic Program Coordinator, Intermediate - 607961

Job Title

Academic Program Coordinator, Intermediate

Job ID

607961

Location

School of Art

Full/Part Time

Full-Time

Favorite Job

Regular/Temporary

Regular

Workplace Culture

NAU aims to be the nation's preeminent engine of opportunity, vehicle of economic mobility, and driver of social impact by delivering equitable postsecondary value in Arizona and beyond.

Special Information

• This position is an on-site position which requires the incumbent to complete their work primarily at an NAU site, campus, or facility with or without accommodation. Opportunities for remote work are rare.

Job Description

The Academic Program Coordinator, Int. position is the main point of contact for the School of Art + Design in the College of Arts & Letters. This position serves the operational needs of the department by serving the Director, the faculty, staff, students, visitors, and other internal and external stakeholders. This position will work closely with the Director, Associate Director, and the Department Financial Oversight Analyst, Senior.

Management & Administrative Oversight

• 50%

• Screen emails, phone calls, walk ins and direct to appropriate staff or other university department if they are unable to resolve the issue.

• Collect and distribute departmental or program mail.

• Review and route student and faculty forms for department.

• Work as liaison for department in interactions with the NAU HR and Financial Service Teams.

• Assist with departmental travel pre-approval paperwork for faculty.

• Submit office and classroom supply orders and use department purchasing card for approved expenditures.

• Collaboration with Director and Financial Oversight Analyst, Sr. ensuring departmental expenses stay within budget limit.

• Issue keys per NAU policies and procedures to grant access and assign and prepare office space for Art + Design faculty and graduate teaching assistants.

• Manage and update the department's webpages on a regular basis.

• Maintain monthly programming and maintenance of the copier. Add new users, set & reset quotas, order supplies, and make lease payments.

• Maintain computer inventory for department. Order new computers for Art + Design and assist in getting them programmed for the end users depending on where they will be used, on or off campus. Dispose of old computers as directed/needed while following NAU policies and procedures.

• Manage budgets with the NAU foundation utilizing their separate policies, procedures, and software.

Scheduling Assistance & Event Support

• 20%

• Assist department leadership with scheduling and managing meetings and events.

• Work with department leadership and Registrar on schedule of classes and assist with the CourseDog system for scheduling classes, assigning faculty, and making changes as needed.

• Assist with all aspects of special event planning such as receptions, scholarship dinners, guest lecturers, film series, and department retreats.Including event invitation/promotion, organizing and itineraries for visiting speakers/lecturers (organize vendor payments), securing venues, and placing food orders.

Recruitment and Student Support

• 15%

• Coordinate and manage the department's scholarships program.

• Support/coordinate faculty searches, which includes processing applications and assisting with itineraries.

• Assist with temporary part time faculty hiring and contract processing.

• Provide student services support including, but not limited to, continuing student contact with majors, minors, and prospective students, assisting with mentor assignments and is a liaison between students, faculty mentors, and college professional advising staff.

Supervision

• 10%

• Hire, train, and supervise student employees for front office coverage in department.

• Act as department timekeeper - oversees payroll information for student and temporary workers.

Other

• 5%

• Other duties as assigned.

Minimum Qualifications

• Bachelor's degree in a relevant field.
• 2-4 years of relevant administrative/coordinative program experience.
• A combination of related education, experience and training may be used as an equivalent to the above Minimum Reqirements.

Preferred Qualifications

• Excellent customer service skills.

• Office management/administrative support skills.

• Excellent communication skills.

• Event planning experience.

• Supervisory experience (including hiring/training).

• Organizational skills and attention to detail.

• Experience in Coursedog, WordPress, Excel, Word, PowerPoint, PeopleSoft

• LOUIE and Financials, eBusiness, and NAU foundation software.

Knowledge, Skills, & Abilities

Knowledge

• Office management experience.

• Student focused philosophy.

• Promotes an inclusive environment.

Skills

• Excellent customer service skills.

• Strong administrative support skills.

• Strong time management and multi-tasking skills.

• Strong organizational skills and attention to detail.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

• Proficient in WordPress and PeopleSoft.

Abilities

• Ability to supervise effectively.

• Ability to exercise good judgement and professionalism.

• Ability to work independently as well as a collaborative team member.

• Ability to effectively communicate.

Background Information

Northern Arizona University requires satisfactory results for the following: a criminal background investigation, an employment history verification and a degree verification (in some cases) prior to employment. You may also be required to complete a fingerprint background check. Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States. Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.

Salary

Salary range begins at $44,057. Annual salary commensurate with candidate's qualifications and related experience.

FLSA Status

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.

Benefits

This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the Human Resources benefits website. Classified Staff employees are in a probationary status for their first six months at NAU. NAU is a tobacco and smoke-free campus. Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.

Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days.

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Application Deadline

July 8, 2024 at 11:59 p.m.

How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process, please contact the Disability Resources Office at 928-523-8773, DR@nau.edu, or PO Box 5633, Flagstaff AZ 86011.

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

Know Your Rights Poster

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.