Academic Program Administrator

Johns Hopkins University Baltimore , MD 21203

Posted 3 months ago

General Summary/Purpose

Oversee all aspects of the day-to-day administration of BMB's academic program; including student admissions, registration, and training grant administration. Responsible for complex program elements requiring collaboration with students, faculty, and/or other departments. Assists MHS Program Director with budget development and management.

Specific Duties & Responsibilities

Work closely with program director(s) or department chair in establishing program course schedules, developing marketing materials, brochures, catalogs, requiring planning, coordination, knowledge and understanding of the academic program.

  • In coordination with program director(s), develop and implement processes, procedures, and systems. May include course scheduling system, and student and faculty database.

  • Create and maintain faculty, student and course information records. Maintain various databases and paper records.

  • Provide information to students about admission criteria, program offering, degree prerequisites & requirements, etc.

  • Represent the programs in administrative matters. May include issues pertaining to space, facilities, technology, student information system, classroom support.

  • Works closely with program director(s) to compile data, generate substantive reports, and analyze trends, and make recommendations accordingly. Reports can be for department faculty and administration. Develops various program and program-related reports (budget and non-budget). Responsible for production of student publications.

  • Oversees purchasing, reimbursements, and budget reconciliation for programs. Monitor departmental funds and grants expenditures. Reconcile reports and resolves expenditure discrepancies. Contributes to program budget development and projections.

  • May work closely with Admissions and Recruitment Committees, e.g., tracking and analyzing trends data, compiles data and generates reports. Participates in decisions made by committee.

  • Responsible for budget projections, stipend and other expenditure accounting, interface with financial aid and other student services.

  • Advise students on academic requirements. May handle sensitive personal issues with students.

  • Liaison to International Office and resource to students regarding visa issues.

  • May independently manage specific program and program-related activities.

  • Schedule and coordinate meetings and appointments. Schedule and coordinate events and activities and facilitates such events and activities. Events can include orientation, open house, seminars, receptions, etc.

  • Responsible for budget projections, stipend and other expenditure accounting, interface with financial aid and other student services.

  • Compose and prepare routine correspondence to students and faculty.

  • Implement processes and procedures for exams.

  • Assist with student recruitment and marketing efforts for programs. Represents the department (and sometimes the school) at recruitment events both on and offsite. Make recommendations concerning marketing, admissions processing, business outreach.

  • Develops and maintains prospective student databases and regularly communicates with them. Responds to prospective student inquires for all programs.

  • Provides support to student organizations

  • Implement processes and procedures related to the admissions process and coordinates admissions processes.

  • Schedule, plans, develop, produce information sessions

  • Other duties as assigned

Minimum Qualifications

  • Bachelor's degree required.

  • Three years of progressively responsible experience in program administration in an academic environment.

  • Ability to work independently and to be a proactive leader.

Special Knowledge, Skills, and Abilities

  • Excellent interpersonal, oral, and written communication skills.

  • Excellent computer skills (internet and software applications).

  • Experience with database management.

Classified Title: Academic Program Administrator

Working Title: Academic Program Administrator

Role/Level/Range: ACRP/03/MC

Starting Salary Range: $45,195. - $62,225./Commensurate with Experience

Employee group: Full Time

Schedule: Monday-Friday/8:30am-5:00pm/37.5 hours

Exempt Status: Exempt

Location: 05-MD:School of Public Health

Department name: 10001066-Biochemistry and Molecular Biology

Personnel area: School of Public Health

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer

Note: Job Postings are updated daily and remain online until filled.

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School of Public Health - East Baltimore Campus

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Academic Program Administrator

Johns Hopkins University