National Louis University, IL Chicago , IL 60602
Posted 4 days ago
Overview
Who We Are:
National Louis is a 135+ year old university that has been grounded in the values of innovation, access, excellence, and equity from its inception. As an institution, we believe in providing access to educational opportunity and that education is our greatest lever for social and economic mobility. We are a student-focused community that is committed to continuous improvement and superior student service. We believe that through education we are able to empower change and build healthy communities. Our hard-working community is based on collaboration and respect for all team members and students.
What We Offer:
At National Louis University, we offer our employees an innovative environment to work together and inspire the ideas that will make an impact. As our external environment changes, our employees are provided the opportunities and tools needed to grow both personally and professionally to remain successful. NLU employees and dependents are offered a wide range of benefits, including but not limited to, Health Insurance benefits, Retirement benefits, Paid Time Off and Educational Benefits.
What You Will Do:
Reporting to the Dean, the Academic Operations Manager position will be responsible for managing the academic operations of the College of Psychology and Behavioral Sciences (CPBS). Working closely with the Dean and faculty, this role is responsible for coordinating and addressing daily and routine functions and processes of the college such as organizing the faculty contract process (e.g., workload planning), maintaining the college budget, assisting with the class scheduling process, organizing faculty evaluations, as well as scheduling meetings and related functions for the college. The Academic Operations Manager may also serve as a primary point of contact on the Dean's behalf and liaison to the college on specific matters.
Essential Responsibilities
Provides input and assists with the preparation of budgets and/or budget variances. Manages the College's budget to include annual budgetprocesses, monthly budget reconciliations, expense statement processing/sign off, ordering supplies and materials, and executing vendor contracts;
Creates and maintains efficient administrative systems to support teaching, learning, research, and service to the institution, internal and external partnerships, and other work of the College. Monitors and maintains a system for maintenance of CPBS college policies and operational manuals; assists in identification and resolution of issues related to these documents;
Assists with developing PM systems and work plans. Programs may include online & blended programs, program revisions. Will assist with processes related to College projects including CPBS Strategic Planning, accreditation processes, new product development, and various reporting/presentations;
Working collaboratively with the Dean and others, ensures that appropriate documentation is maintained for accreditation processes (e.g. updated data charts, faculty syllabi, updated curricular materials). Develops a system with faculty for managing program accreditation;
Ensures that staff resources are developed and used wisely, the administrative systems are functioning smoothly and efficiently, and faculty and staff are well supported in their work;
Serves as a college liaison to other University departments for administrative or operation needs and concerns (ie HR workflows, Facilities for office space and offsite locations, etc);
Prepares various routine and special analyses/reports as needed;
Provides executive level administrative support to the Dean and College; duties may include maintaining calendars, maintaining meeting records,supporting coordination of events, supervising student worker/graduate assistants assigned to the Dean's Office, etc.
Qualifications
Bachelor's Degree, strongly preferred. Candidates with some college and extensive relative experience will also be considered.
3+ years of proven experience related to the responsibilities of this role including project management skills
Progressively responsible administrative experience in business or not-for-profit environment; experience in institutions of higher education is preferred
Proven skills with Microsoft Office modules (particularly Word, Excel, PowerPoint and Outlook)
Communication/Interpersonal
NLU Inclusion Statement:
National Louis University is deeply committed to serving its community, advancing access and equity, and ensuring that all individuals are welcomed and valued. We are dedicated to fostering a culture where diversity, equity, and inclusion remain at the core of who we are. These are more than just words to us: they are truly a way of life for the NLU community. We recognize that differences in abilities, age, ethnicity, gender (identity and expression), race, religion, sexual orientation, socio-economic status, and background bring richness to our work environment. We affirm diverse perspectives, innovative contributions, and authentic presentations of self from every member within the NLU community. We believe inclusion is grounded in the actions we intentionally take each day. Our goal is to inspire and empower NLU employees and community members to cultivate an environment where we collectively focus on uplifting and advancing our institutional culture.
Special Instructions
Please Include the following along with your application: - Resume (Required)
National Louis University, IL