Academic Coordinator

Posting Details

Position Information

Working Title Academic Coordinator Department Chemistry and Biochemistry Compensation Title Position Number 30000032 Position Status Regular Work Schedule

Full time Monday-Friday 8:15 a.m. to 4:30 p.m.

Hours per Week 37.5 Months per Year 12 Commitment to Inclusive Excellence

Northern Kentucky University embraces inclusiveness, equity, and global awareness in all dimensions of our work and seek excellence through diversity among our students, administrators, faculty, and staff. Application by members of diverse groups is encouraged.

We are an Equal Opportunity/Equal Access/Affirmative Action institution.

Purpose of Position

To provide administrative support for the department chairs and faculty as well as manage the academic department office.

The Academic Coordinator is a direct liaison between the departments and faculty, staff, students, and the community.

Primary Responsibilities

This position will provide administrative support for two departments: the department of Physics, Geology, and Engineering Technology, as well as the Department of Chemistry and Biochemistry.

Responsibilities include:

• In charge of departmental budget within SAP (tracks, plans, forecasts, reconciles, processes transfers, handles accounts payable/receivable, coordinates deposits, tracks fiscal needs and spending for laboratory consumables/equipment and student employment needs, etc.)

• Responsible for department purchasing as needed

• Input of department student class schedules into the SAP system

• Compiling and maintaining data for reporting and accreditation purposes

• Support with department events

• Meeting coordination and minutes

• Arrangement of student worker hiring and responsibilities

• Process and retain personnel-related paperwork

• Serves as a liaison and collaborates well with other departments, as well as students and the public. Maintains a presence in the office

• Oversight of confidential records and correspondence for Department Chairs and faculty.

• Assisting the Department Chairs including calendar maintenance

• Submitting travel requests and expense reports on behalf of faculty

• Provide assistance to the department chairs for material needed for Faculty Success and accreditation processes, and other assessment requests as needed

• Responsible for maintaining office equipment

• Maintaining the department web pages and social media presence

Qualifications

Bachelor's degree plus two years of related experience in office management or accounting required.

Must be proficient in MS Word and Excel. Proficiency in SAP data management system preferred.

Candidates must have excellent communication skills and a basic understanding of bookkeeping and possess budget analysis skills.

Commitment to work effectively in informal and formal teams with individuals from diverse communities and cultures, and to promote and foster a supportive working environment for all individuals.

Any candidate who is offered this position will be required to go through a pre-employment criminal background check as mandated by state law.

Minimum Education Bachelor's Degree Preferred Education Bachelor's Degree Minimum Experience 2 years Salary $19.04/hr Minimum Pay Grade S68

Posting Detail Information

Requisition Number 2024S2023 Job Open Date 04/11/2024 Job Close Date Open Until Filled No Quick Link https://jobs.nku.edu/postings/13877 Is this an internal only posting?

Supplemental Questions