Academic Budget Specialist

Posting Information

Posting Number 2024549 Posting/Functional Title Academic Budget Specialist University Pay Plan Title Academic Budget Specialist Location San Marcos Department College of Fine Arts & Communication Recruitment Type Open to All Job Type Full-Time Funding Source Permanent Monthly Salary $4,292.95 - $5,000.00 Job Category Non-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Advanced knowledge of Excel and other budgeting software.

• Knowledge of analyzing and reconciling multiple budget funding sources.

Preferred Qualifications

• Accounting or related degree.

• Experience working with academic budgets.

• At least 3 years of full-time paid experience working closely with budgets.

• Experience using SAP for financial tasks.

Job Description

Responsible for coordinating all budget-related matters, including verifying compliance for funding sources and managing personnel budget changes and appointments.

Job Duties

• Oversee auditing of Personnel Change Requests (PCRs) for job titles, pay rates, pay types, budget classes, and fund sources.

• Prepare and approve PCRs in line with established policies and procedures within the Academic Affairs division.

• Prepare deposits for credit card sales, Friends membership processing, and Performing Art Center and Evans rentals.

• Complete contracts with visiting artists.

• Complete P-card logs and waivers.

• Process scholarships via BOSS.

• Clear over budgets.

• Create Purchase Orders (POs) for department and process reimbursements and invoices.

• Responsible for all student hires and all travel in the Dean's unit.

• Confirm completion and verification of I-9 forms for new employees.

• Audit budget requests for the division and assist in annual budget preparation.

• Monitor budget balances, prepare budget transfers (IDTs), and assist faculty grant managers with daily budget-related matters.

• Track budget reallocations, and identify special funding sources.

• Analyze salary budgets and budget transactions for the division.

• Confirm accuracy and policy compliance of faculty salary review forms.

• Calculate faculty salaries, overloads, and funding sources.

• Record all transactions and reconcile monthly ledger reports.

• Responsible for purchasing via Marketplace.

• Provide additional support to 5 academic units.

• Assist with faculty travel.

• May suggest minor modifications to processes to enhance the department's performance.

Additional Information to Applicants

Submit:

• Resume

• Cover Letter

• List of 3 references

Job Open Date 06/12/2024 Job Close Date (posting closes at midnight) 06/26/2024 Open Until Filled No Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start 8:00AM Normal Work Hours End 5:00PM Posting Notices You will be required to electronically attach a resume, cover letter, and list of references to your application. Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!

• Generous paid time off: vacation, holidays, sick days and many more!

• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program

• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.

• An inclusive Bobcat community: join our many social networks offered on and off-campus

• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Link https://jobs.hr.txstate.edu/postings/47051