The Academic Assistant performs a variety of administrative responsibilities to support the workflow and efficient operation of the New England School of Acupuncture.
Serves as the first point of contact for the department; greets visitors and callers
Regularly reviews, produces and records reports and correspondence for the Dean and Associate Dean, and Director of Clinical Education. Conducts research to respond to requests and summarizes findings. Prepares typed reports, memorandums, and meeting minutes.
Creates academic schedules for NESA and confirms availability of faculty members
Prepares adjunct contracts and payroll authorizations for approvals and distribution
Ensures time-critical issues are identified and addressed through collecting information and scheduling, organizing, prioritizing, arranging and keeping good records for the Dean, Associate Dean, and Director of Clinical Education including managing calendars, travel arrangements, special functions and School calendar of events each semester
Manages and maintains department files and program databases: tracks and enters data, produces reports
Arranges and coordinates room, catering and other provisions for departmental meetings, events and ceremonies
Assists in the preparation and distribution of programmatic materials (e.g., course packs, syllabi, course evaluations)
Prepares and maintains files required by accrediting agencies; collect data to meet program accreditation-approved assessment plans. Assists in the preparation of accreditation reports
Manages inventory of department supplies; generates and tracks purchase orders
Processes invoices for payment; tracks department expenditures
Assists with office mailings; sorts and distributes mail
Maintains current faculty list
Additional responsibilities may be assigned by the supervisor
A minimum of a high school diploma and two years of experience in an administrative support position in a professional setting. Bachelor's degree preferred.
Proficiency in the use of computers including Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
Strong organizational skills and attention to detail
Excellent interpersonal and customer service skills
Strong written and verbal communication skills
Ability to maintain confidentiality
Ability to work in a fast-paced environment, set priorities and meet deadlines
MCPHS offers a competitive salary and excellent benefits that includes a substantial contribution toward the cost of medical and dental insurance, generous time off benefits, and a significant pension plan contribution. To learn more about our total rewards, please visit MCPHS Total Rewards.
Please attach a cover letter and a resume. No phone calls, please. Principals only. No relocation available. Finalist candidate(s) for this position will be subject to a pre-employment background check as a condition of employment. MCPHS University is an equal opportunity employer. Applicants who would enrich the University's diversity are encouraged to apply.
MCPHS University, an innovator in health and professional education, is setting the pace in the health science fields. MCPHS has more than 7000 students across campuses in Boston's Longwood Medical Area, downtown Worcester, MA and downtown Manchester, NH. Here, we are preparing future generations of global leaders and promoting systems to improve the health of the public. In the midst of implementing an ambitious strategic plan that will bring us to our 200th anniversary in 2023, MCPHS offers meaningful work that benefits society overall, provides competitive salaries and comprehensive benefits, and fosters a sense of connectedness and collaboration among our employees. We are a fast-moving, data-driven educational institution with a strong entrepreneurial mindset.
Come join us and be a part of a diverse community that is at the forefront of advancing the healthcare landscape! To learn more about working at MCPHS University, please visit Careers at MCPHS.
MCPHS University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.