Academic Affairs Support Specialist

Summary of Position

Red Rocks Community College seeks applications for an organized, detail-orientated individual to join our team as an Academic Affairs Support Specialist. Under the leadership of the Manager of Academic Affairs Administrative Support, the Academic Affairs Support Specialist performs a broad range of duties in support of Academic Affairs Division. Duties include processing faculty workload assignments, faculty credential collection and analysis, procurement, and budget processing, tracking assessment data and administrative tasks.

Essential Responsibilities

Generate and submit workload forms in Banner. Enter workload data into the Faculty Load and Compensation system.

Process and verify completion of compensation faculty contract. Input class schedule into Banner. Receive class schedule from department Chair/Lead and validate the accuracy of the schedule.

Data entry. Credentialing CTE faculty.

Request and receive academic transcripts and verify that a faculty member's academic preparation meets College and System standards for faculty.

Review transcripts to determine if they meet the requirements for appointment within their discipline and refer questions to respective Dean of Instruction or Asst. Dean of Instruction. Monitoring designated program budgets, preparing budget documents, monitoring compliance with budget guidelines and makes recommendations to the Dean regarding budget adjustments. Manage and support purchasing in alignment with college procedures.

Qualifications

Required Qualifications: Four (4) years of administrative, clerical assistance or customer service experience.

Education/Experience Substitution (if applicable):A Bachelor's degree from an accredited institution or an associate degree from an accredited institution with two years of full-time equivalent experience may be substituted for the four years of administrative, clerical assistance or customer service experience requirement.

Preferred Qualifications:Experience working in diverse communities and supporting the success of individuals from racial, ethnic, and gender backgrounds that are underrepresented. An associate degree from an accredited institution. One (1) year experience in processing payroll, and one (1) year experience in processing event scheduling.

Required Knowledge, Skills, Abilities:Ability to work from campus (primarily our Lakewood campus with occasional hours at the Arvada campus). Knowledge of computer enterprise systems.Knowledge of accreditation standards. Skill in communicating effectively in oral and written form.

Skill in project management and independent problem solving. Ability to work independently and prioritize tasks. Ability to utilize computer technology for communication, data gathering and reporting activities.

Physical and Cognitive Demands:The following are some of the physical and cognitive demands commonly associated with this position.

• This position operates in a standard office and/or classroom environment. Constantly uses a computer and routinely uses standard office equipment including phones, copiers, etc. Requires the repetitious movement of hands, wrists, arms.

• Cognitive demands include comparing, copying, computing, compiling, analyzing, coordinating, synthesizing, negotiating, communicating, instructing, and interpersonal skills.

• The person in this position constantly communicates with internal and external constituents and students. Must be able to exchange accurate information in these situations.

• Occasionally moves, positions, and transports equipment and supplies weighing up to 10 lbs.

About Red Rocks Community College

About Red Rocks Community College: Red Rocks Community College exemplifies extraordinary.

We are dedicated to our Vision and Mission, which promote student achievement, staff empowerment, and community engagement. We live our values: Integrity, Collaboration, Learning, Inclusiveness, and Communication.

We encourage applications from individuals whose background and interests align with our commitment to inclusiveness and welcome you to visit the RRCC Inclusion & Diversity webpage for additional information.

With an unrivaled reputation grounded in our Values, we stand out as a cutting-edge model in higher education. We are one of the first community colleges in the country to offer both Bachelor's and Master's degree programs. Our continued pursuit of excellence is instilled in our employees and has inspired a dynamic and passionate culture.

Department Information: Work is performed in a standard office environment.

The office is open M - F, 8:30am to 5:30pm. May require hours outside of regular office hours, and occasional weekend hours.

Work Environment and Typical Work Schedule:Works directly with professional staff (Deans, AVP and VPAA) and other support specialists in the Academic Affairs division. Interacts with a variety of college employees at every level of the organization, faculty, adjuncts, and academic affairs professionals at other higher education institutions.Work is performed in a standard office environment.

The office is open M - F, 8:30am to 5:30pm. May require hours outside of regular office hours, and occasional weekend hours.

Benefits: RRCC offers a range of benefit choices (Medical, Dental, Vision, FSA, Life Insurance, Supplemental Retirement Plans, PERA, Disability Benefits, and more). For additional information, please visit the CCCS Employee Benefit Website.

Starting Salary:Starting salary is determined by education and experience in accordance with our compensation plan.

Notice to all Applicants:

• Incomplete applications will not be considered. Candidates will be evaluated based on their qualifications as related to the duties and responsibilities of the position.

• Final candidate will be subject to successful completion of a background check, and, if applicable, may include a motor vehicle record review, fingerprints, psychological examination, polygraph, physical, and/or drug screen, depending on the nature of the position. More information on our background check procedure can be found in System Procedure (SP) 3-10a.

• Former employees of the Colorado Community College System, or one of its 13 colleges, who were disciplinary terminated or resigned in lieu of termination, must disclose this within your application materials.

• Final candidate is required to submit official transcripts within thirty (30) days of hire.

• Direct deposit of payroll is a condition of employment.

• Red Rocks Community College participates in E-Verify.

• Red Rocks Community College is a tobacco and smoke-free campus.

• All Red Rocks Community College employees, except student employees, contribute to Colorado PERA at a fixed percentage of their earnings and do not contribute to Social Security.

• Final candidate must be willing to make Colorado their primary workplace and will need to be a Colorado resident on their first day of employment.

Red Rocks Community College is committed to diversity in its people and programs. Red Rocks Community College is an equal opportunity educational institution. In all aspects of the employment process, decisions are made based on merit, competence, performance, and business need without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, creed, ancestry, national origin, marital status, genetic information, military status, or any other protected status in accordance with applicable law.

We also believe in going further. At Red Rocks Community College, we have a focus on equity and belonging.

We strive to create a community in which everyone feels respected and valued for their unique talents and contributions, and where people from all backgrounds are able to achieve their goals. Red Rocks Community College acknowledges that inclusion and equity are multifaceted and complex concepts, and that our efforts in these areas will require innovation, intention, and an institutional commitment to these principles, across our entire college community.

Red Rocks Community College is an emerging Hispanic Serving Institution (HSI). As we move toward full HSI status, we are focused on servingness and are committed to creating a learning environment where equity is expected and our Latinx students thrive.

Red Rocks Community College has designated the Executive Director of Human Resources as its Affirmative Action Officer/Equal Opportunity Administrator/Title IX Administrator with the responsibility to coordinate its civil rights compliance activities and grievance procedures. For information, contact Executive Director of Human Resources, Title IX Coordinator, Title VII/Equal Opportunity Coordinator, ADA/Sec 504 Coordinator, 13300 West Sixth Avenue, Lakewood, CO 80228. 303-914-6298.

Red Rocks Community College provides reasonable accommodations to applicants and employees with disabilities on a case-by-case basis. If you need a reasonable accommodation for any part of the application and hiring process and/or during the course of employment, please contact Jacqui Oakley, Human Resources Manager, at (303) 914-6299 or HR@rrcc.edu (Attn: Jacqui Oakley).

For information regarding Red Rocks Community College safety, including crime statistics for the Red Rocks Community College Lakewood and Arvada campuses, please see the RRCC Police Department website. For a hard copy report, please contact 303.914.6394.