Academic Affairs Program Coordinator

University Of Washington Seattle , WA 98113

Posted 1 week ago

As a UW employee, you will enjoy generous benefits and work/life programs.

For detailed information on Benefits for this position, click here.

The University of Washington is following physical distancing directives from state and local governments as part of the collective effort to combat the spread of COVID-19. Click here for updates

"Onsite work" in the interim will vary for units and for specific positions and will be discussed with candidates during the interview process.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for six consecutive years.

The Evans School of Public Policy and Governance is ranked nationally in the top ten schools of public policy and management. The Evans School is dedicated to enhancing the capacity of leaders and managers in the public, nonprofit, and private sectors. Our approach to policy and management problem solving is rigorous, hands-on, and professionally relevant.

The UW and the Evans School promote diversity and inclusiveness among our staff, faculty, and students. As a School we value commitment to these principles, strive to provide welcoming and respectful service and support in our communities, and promote access, opportunity, and justice for all. We encourage those with diverse life and work experiences and perspectives to apply for this opening on our team.

The Evans School has an outstanding opportunity for a full-time Academic Affairs Program Coordinator. This position supports the management of academic appointments and promotions as well as course planning and evaluation. The Academic Affairs Program Coordinator reports directly to the Assistant to the Dean, works closely with the Associate Dean of Academic Affairs (Associate Dean) and collaborates regularly with Student Services, Human Resources, and other Evans School colleagues.

RESPONSIBILITIES:

In this role you will support the management of academic appointments and promotions, and course planning and evaluation at the Evans School. Faculty, staff, and students will look to you for guidance and support on various policies and procedures related to faculty affairs, curriculum management, and registration processes. Sample responsibilities include, but are not limited to:

Curriculum, Course Planning and Evaluation:

Support the creation and management of efficient mechanisms for curriculum development and evaluation; course planning and scheduling; implementation of academic initiatives; and compliance with policies.

Coordinate approval process for new courses and course revisions, including preparation of documentation in consultation with the Assistant to the Dean and Associate Dean.

Support the creation and maintenance of a two-year course plan in collaboration with the Assistant to the Dean and Associate Dean, and partnership with the Assistant Dean of Students to ensure course offerings will fulfill student degree requirements.

Implement the decisions of senior leadership that pertain to Academic Services and monitor these action items. Facilitate changes in curriculum and/or policy to maximize program effectiveness and efficiency.

Facilitate hiring guest faculty and visiting scholars including visa support, orientation, and appointment letters in collaboration with the HR Manager and Assistant Dean of Finance and Administration.

Implement course and classroom scheduling decisions; work to ensure faculty are assigned classrooms that meet the School's business needs and faculty teaching needs and courses are assigned to times that meet university requirements and student needs.

Facilitate annual peer review of faculty teaching.

Facilitate quarterly online course evaluation process and maintenance of records.

Provide support in the implementation and evaluation of various surveys of students and recent graduates, to inform course and curricular planning.

Manage course enrollment caps and add code sheets in accordance with Evans School needs, registration priorities, and add code policies.

Oversee Evans School registration email account, responding to or redirecting emails as appropriate.

Initiate collaborative process with the Director of Marketing & Communication to create, distribute, and promote targeted course- and program-related marketing across campus.

Academic Policies and Procedures:

Maintain official School records on academic policies and procedures.

Maintain expertise of relevant UW and Evans School academic policies and procedures.

Assist with tracking, collecting, organizing, and/or distributing documentation related to faculty searches, appointments, promotions, sabbaticals, and reviews.

Coordinate RA/TA assignments with Assistant Dean of Finance and Administration and Associate Dean.

Support cross-college issues including promotion and merit of joint faculty and cross-listed courses.

General Faculty Support:

Prepare and assemble required materials for faculty award nominations.

Support faculty research seminar series, including coordination of speaker travel, event promotion, and seminar logistics.

Update and maintain faculty CV's, resumes, data-management platforms, and webpages through systematic data entry.

Financial administration support:

Track expenses for academic services, including teaching assistants, guest faculty parking expenses, teaching materials, research seminar series, and supplies.

Other:

Attend School and University meetings as needed.

Contribute to various special projects, as requested (e.g. gathering data related to School accreditation process).

Other duties as assigned.

Skills:

While regularly interacting with a broad range of internal and external Evans School and UW community members and contributing to a variety of independent and collaborative tasks within a professional and academic setting, you will draw upon, practice, and build skills such as:

Customer service and relations

Teamwork and collaboration

Discretion in handling confidential information

Respect for and consideration of diverse perspectives

Responding with appropriate levels of urgency

Project coordination, facilitation, and management

Problem-solving and creativity

Leadership and relationship building

Oral and written communication

Organization, attention to detail, and accuracy

Process improvement

Flexibility and openness

Event planning, calendaring, and scheduling

MS Office (Outlook, Word, Excel, PowerPoint)

Data management (e.g. SQL Server Management Studio)

Survey creation and implementation (e.g. Qualtrics, MS Forms)

REQUIREMENTS:

High School graduation or equivalent and two years of experience in higher education or academic programs or equivalent education/experience

ADDITIONAL REQUIREMENTS:

Experience with course scheduling

Experience with academic human resources with strong preference for experience with: permanent and temporary faculty hiring, promotion and tenure, merit, etc.

Experience working on a diverse team and/or working with different communication styles

Experience handling confidential and sensitive information

Demonstrated ability to work both independently and as a member of a team to meet established deadlines

Effective communication, organization, and time management skills

Proven customer support experience

Working knowledge of MS Office (e.g. Outlook, Word, Excel, PowerPoint)

Prior contributions to one or more of the following areas: (1) complex calendaring, (2) event planning and/or management, (3) project or program management

DESIRED:

Bachelor's degree or equivalent

Experience working in higher education

Experience working with faculty

Previous experience working with curriculum management systems (e.g. Kuali)

Survey creation and implementation (e.g. Qualtrics, MS Forms)

Familiarity with SQL Server Management Studio

CONDITIONS OF EMPLOYMENT:

This position supports quarterly registration, which opens at 6:00 am on selected dates throughout the academic year. Early morning support on registration dates is expected.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others.

Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.



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Academic Affairs Program Coordinator

University Of Washington