Academic Advisor (Pos #79525T)

Description

Title: Academic Advisor

Position Number: 0079525T

Hiring Unit: UHM Nancy Atmospera-Walch School of Nursing

Location: Honolulu / Manoa Campus / UH West Oahu

Date Posted: June 8, 2024 (READVERTISEMENT)

Closing Date: Continuous until filled; review of application starts June 24, 2024

Band: B

Minimum Monthly Salary: Salary Schedules and Placement Information

Full Time/Part Time: Full Time

Temporary/Permanent: Temporary

Other Conditions:

Position is temporary with the possibility of conversion to permanent. This position is expected to provide support for the operations of the NAWSON Office of Student Services at one or multiple UH campus locations.Position is expected to begin approximately July/August 2024 or as mutually acceptable. Renewal of appointment is dependent on performance, program needs and/or availability of funds. To know more about the Nancy Atmospera-Walch School of Nursing (NAWSON), go to: https://nursing.hawaii.edu/.

Duties and Responsibilities:

• Provides academic advising for current UH West Oahu BS Nursing students and assists with communicating progression requirements.

• Monitors student progress toward degree and conducts degree requirement checks for graduation.

• Monitors and assist students with course registration; ensures coursework is in accordance with program plan.

• Responsible for maintaining accurate student records in the student database.

• Assists in the development/maintenance of new informational resources.

• Designs, implements, executes mailings, electronic correspondence, and other communications to students.

• Analyzes and advises the Director and Undergraduate Student Affairs committee about enrollment trends, attrition, and retention of undergraduate students.

• Responsible for developing, maintaining, and coordinating new student orientations program (content, design, presentation, speakers, logistics, evaluations).

• Advises new admittees (course loads, housing, health, orientation, etc.).

• Advises students on current NAWSON (Nancy Atmospera-Walch School of Nursing) and campus academic regulations.

• Assist in identifying potential admission and progression issues and recommends possible courses of action to Director.

• Collaborates with the Admissions and Records and Financial Aid Offices to support student admission and progression processing.

• Keeps abreast of changes in program, admission, policies, and procedures.

• Collects and analyzes student data including the completion of evaluation survey and information requests and prepares reports and recommendation to the Director.

• Assists in recruitment activities (Open House, Manoa Experience, Job Fair) that enhances the visibility of the school and increases enrollment.

• Serves as a liaison with campus and other university student service department advisors locally to network and identify best practices in student advising.

• Communicates with campus and system-wide student service departments and offices to maintain effective working relationships and identify best practices in student services at the direction of Director.

• Recommends to Director opportunities for improvement in student advising and develops new programs/services at direction of Director.

• Collects data and assists in the compilation of student service surveys.

• Administers outreach programs that will both enhance the visibility of NAWSON in community and increase enrollment.

• Prepares and maintains student databases for programs such as curriculum, program evaluation, and reports.

• Coordinates with University Health Partners UHP in the management of Health Clearance which is required for clinical placement.

• Oversee the day-to-day management of front desk counter services to students.

• Other duties as assigned.

( ) Denotes Essential Functions

Minimum Qualifications:

• Possession of a baccalaureate degree in nursing, dental hygiene, education, educational counseling, social sciences or related field and 3 year(s) of progressively responsible professional experience with responsibilities for significant high level complex interaction with individuals/groups in such areas as counseling, facilitation, conflict resolution, performance improvement, customer relations; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

• Considerable working knowledge of principles, practices, and techniques in the area of customer service and/or academic support as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles, and methodologies.

• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with confidentiality, systems theory, and academics.

• Demonstrated ability to resolve wide ranging complex problems using creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative, and timely manner.

• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.

• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals. Demonstrated ability to operate a personal computer and apply word processing software.

• If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

• Demonstrated ability to learn specific techniques needed to interact in a productive and useful manner with students, including disadvantaged or minority groups and individuals.

• Demonstrated ability to multi-task and consistently meet deadlines.

Desirable Qualifications:

• Knowledge of the techniques and procedures involved in academic advising (i.e. admissions) or related fields.

• Knowledge of university policies and procedures as they pertain to major duties of position.

• Knowledge of Excel, Access.

To Apply:

Click on the "Apply" button on the top right corner of the screen and attach the required documents. Applicants must submit the following:

• Cover letter expressing interest in the position and how you satisfy the minimum and desirable qualifications;

• Current resume;

• Names and contact information (including email address) of three (3) professional references;

• Copy of official transcripts. The original official transcripts will be required at the time of hire.

NOTE: Application will not be considered if NEOGOV Online application is incomplete or any of the required documents are not included or are unreadable. If this is your first time applying for a position using NEOGOV, please create a new account.

Inquiries:

Corie O. Fulgencio-Arre, HR Specialist; mcfa@hawaii.edu

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Agency University of Hawaii

Website http://workatuh.hawaii.edu