Academic Advisor II

Position Information

Classification Title Academic Services Professional FLSA Exempt FTE 1.0 Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

A Master's degree and at least one liberal arts degree are preferred. Advising experience or a strong background working with students may override the preference for a Master's degree. Applicants who have academic advising experience with college-age students are given priority.

Position Summary

This position is associated with the Division of Biological Sciences.

An Advisor II must exhibit a thorough knowledge of the University's rules, regulations, policies, and procedures pertaining to their specific area of advising; a thorough knowledge of course offerings and requirements of a specific area of academic study; effective problem solving and interpersonal communication skills; the ability to establish and maintain effective working relationships; and the ability to interpret policies and procedures and communicate these effectively to students and faculty.

Advisors who are promoted to Advisor II have demonstrated a level of competency in executing all of the Advisor I position duties to allow them to use their knowledge, skills, and abilities to address specific needs of the office. An Advisor II must demonstrate the ability to work as part of a team and to plan, carry out, and evaluate project-based work as determined by the needs of the office.

All academic advisors must maintain consistent contact with their students, maintain accurate student records, and respond in a timely manner to questions from their students. Regular attendance at weekly staff meetings is mandatory, and workshop and retreat attendance is also an expected part of the position. Franklin College academic advisors must be available to work throughout the summer to advise incoming freshmen and transfers at summer orientation.

This position offers an opportunity to create and enhance programming for the benefit of students advised in the college. Advisors at this level also assist with training and observation of new advisors and may be asked to serve on hiring committees. An Advisor II often collaborates with other offices, colleges, and organizations campus-wide that serve students.

This Advisor II position has additional responsibilities beyond individual advising, such as maintaining the Biology undergraduate research database, and duties surrounding support of undergraduate research, helping with graduation in the Division of Biological Sciences, and helping with other departmental programming such as majors' orientation, majors fairs, etc.

Knowledge, Skills, Abilities and/or Competencies

• Appreciation for the value of a liberal arts and sciences education

• Cultural sensitivity, understanding of diverse student needs, and commitment to creating a respectful and inclusive environment

• Knowledge of undergraduate curriculum, policies, and procedures

• Knowledge of degree requirements as well as UGA and Franklin College requirements

• Ability to establish and maintain collaborative relationships with students

• Ability to exercise sound reasoning and good judgment

• Effective decision making and problem solving skills

• Ability to maintain a calm demeanor in situations of stress

• Ability to work both independently and with a team, and to effectively negotiate and manage conflict

• Excellent organizational skills and attention to detail

• Excellent written and oral communication skills

• Excellent interpersonal and listening skills

• Ability to handle sensitive situations and documentation in a caring and confidential manner

• Ability to demonstrate diplomacy and tact

Physical Demands

Sitting at desk for long periods of time. Computer work. Light lifting.

Is driving a responsibility of this position? No Is this a Position of Trust? No Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Advising Students

Meet with students to recommend courses for the next semester, prepare advising forms, answer student questions, direct students to resources on campus. This involves extensive prep time and awareness of various campus related software and resources.

Percentage of time 60 Duties/Responsibilities

Administrative and Senior Time

Continued review of application requirements for Pre-Business students, answer student and staff emails, schedule meetings and networking opportunities and work on projects to benefit the advising office. A high level of independent work is expected. As an Advisor II, the best applicant will be able to create and implement initiatives that contribute to student services.

Percentage of time 20 Duties/Responsibilities

Student On Call and Walk in Times

Answer student questions during open office hours such as on call or walkins. These hours are determined by semester based on office need. As an advisor II, the expectation of time spent may vary.

Percentage of time 10 Duties/Responsibilities

Staff Meetings

Regularly attend weekly staff meetings for updates, any scheduled committee meetings, and others as needed

Percentage of time 5 Duties/Responsibilities

Professional Development

Attend any classes related to academic advising or student services. This can include, but is not limited to, the Certificate in Academic Advising.

Percentage of time 5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Jonathon Hanna Recruitment Contact Email jonhanna@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter

Optional Documents

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (hrweb@uga.edu).

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.