Bryant & Stratton College Orchard Park , NY 14127
Posted 2 months ago
Unlock your full potential in the innovative and inclusive environment at Bryant & Stratton College. We are a career-focused, private, nonprofit college built differently to serve the needs of students, alumni, associates, employers, and the community. Founded in 1854, Bryant & Stratton College offers real-world education leading to bachelor's, associate's, and professional certificates after completion in the fields of healthcare, technology, legal, business, graphic design, and more. We offer a comprehensive benefits package that includes competitive salaries, medical/dental/vision insurance, generous paid time off, 401K, and company-paid college tuition for associates and their families. Bryant & Stratton College is a Public Service Loan Forgiveness certified employer.
Position Summary: Provide a variety of advanced administrative, confidential, technical and administrative support to the Nursing program.
Under the direction of the Dean of Nursing, this individual will have the following responsibilities:
ESSENTIAL TASKS:
Respond to student and faculty inquiries, requests for information and provide assistance
Establish and maintain cooperative working relationships with other employees at Bryant & Stratton College to facilitate carrying out instructions involving other departments, transmitting information accurately and tactfully
Maintain office files, student files, and other appropriate records
Prepare documents as requested by the Dean of Nursing
Collaborate with the clinical/fieldwork coordinators and the Admissions Department to coordinate and maintain the Certified Background process; orient students to the processing as needed
Assist Dean of Nursing with data collection and maintenance of data files on students, graduates, and accreditation activities
Maintain inventory of office & clinical supplies
Perform general clerical duties including organizing, filing, shredding, and scanning and photocopying documents and files, etc.
Compose written correspondence and materials; create and update all departmental forms and prepare for web; prepare minutes, reports, statistical data, and other materials pertaining to the Nursing program
Responsible for answering phones, responding to voice or e-mail messages, as well as sending and receiving faxes
Initiate, process and track departmental forms such as purchase orders and supply requisitions
Schedule appointments, meetings, send out meeting notices, and maintain the department calendar. Assist in coordinating accreditation activities, documents, travel arrangements, and on site visit requirements
Manage distribution of all incoming and outgoing mail; screen and respond as necessary. Assemble attachments and corresponding material. Review outgoing material for completeness, dates, and signatures
Perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner and with minimal supervision
ADDITIONAL DUTIES:
Assist with the pinning ceremony for graduating nursing class, awards ceremonies and orientation activities for nursing program
Perform other related duties as may be assigned
Assist in room scheduling and proctoring exams as needed
KNOWLEDGE, SKILLS, and ABILITIES:
Thorough knowledge of the principles of office management and of modern office procedures, systems and equipment
Knowledge of department and college policies, procedures, and practices with the ability to answer work related questions; and/or interpret and apply these guidelines correctly in various situations n Knowledge of business English with the ability to write in complete sentences using appropriate words, correct grammar, punctuation and spelling
Ability to use independent judgment and discretion n Detail-oriented with skills in proofreading materials
Oral and written skills to convey ideas, facts, and information effectively and accurately to students, staff, faculty, and the general public
Ability to identify what information is needed by others for effective actions
Ability to maintain confidential and sensitive information
Ability to develop and maintain filing systems
Ability to deal with internal and external communications in a tactful and courteous manner
Ability to devise or adopt office procedures to changing organizational needs
Ability to organize and coordinate functions and tasks, with frequent interruptions
Ability to establish and maintain effective working relationships internally and externally
Well-organized and self-directed n Ability both to take initiative and to follow-through
Ability to perform basic mathematic calculations
Qualifications Required:
Bachelors degree preferred
5 years' administrative experience
Proficient typing skills; proficiency in Microsoft Word, Excel, PowerPoint, Access and use of the Internet
Salary: $37,000-$40,000
Please note that the compensation information is a good faith estimate of the base pay for this position. Information about the total compensation package for this position will be provided during the interview process.
All qualified applicants will receive consideration for employment without regard to age, race, ethnicity, national origin, color, religion, disability, marital status, veteran status, sex/gender
Bryant & Stratton College