A/A Administrative Aide

Overview

For Departments 404, 436, 455 & 458.

Administrative Aide positions are in the Information and Document Management Organization. Functional Areas include: Information Services, EB Data Bank, Engineering Data Support / Data Retention and Graphic Services. Candidate will be considered for a number of different openings in the Organization.

Positions consist of the following responsibilities:

• Entering data into various computer systems (3G/MRPII, DB2, EB Document Data Bank, MS Access, etc); processing WDSs; preparation, distribution and receipt of both internal and external electronic and hardcopy documents; scanning and attributing of documents (Data Bank, etc.); supporting design/construction requests for design deliverable information (drawings, ERs, etc.); general filing; mail delivery/pick up; updating of Excel Charts; and other general administrative functions.

• Functions may also require operating office equipment, including high-speed black & white and color copiers, large format plotters, large format engineering document scanners and copiers, and CD duplicator machines.

• Employees will be responsible to ensure that the highest level of data integrity is maintained and that all work is completed to support department schedules.

• Attention to detail is essential.

• Employees share office responsibilities with other Administrative Aides in the Organization.

• Cross training of office functions will be expected to ensure full coverage of responsibilities across the organization.

• Overtime may be required to support workload and schedules requirements.

Qualifications

Minimum Requirements:

• High School Diploma or GED Equivalency

• Minimum 2-5 years of experience performing administrative duties

• Word processing skills and type at least 45 words per minute

• Working knowledge and experience using MS Excel, Power-Point, and Word

• Working knowledge and experience using Fox It or Adobe Acrobat

• Candidate must have experience working on or with a team of individuals

• Experience entering data into electronic systems

• Document filing experience (organization of electronic files into folders or physical files into repositories)

Preferred Requirements (not required but a plus):

• General administrative work experience and/or Office responsibilities.

• Entering information (data) into a computer system

• Mainframe computer applications

• 3G/MRPII, DB2, NNPP Net, EB Commitment Report Processes, CITIS.

• Submarine Design and Construction processes.

• Electric Boat's Policies and Security Procedures

Skills

• Well developed verbal and written communications skills.

• Ability to complete work accurately while meeting schedules - attention to detail is essential.

• A team attitude and be willing and capable to work well with other team members and other organizations.

• A willingness to adapt as position requirements change and accept reassignment within the organization based on work load needs.

Physical Qualifications

Light Lifting