Requisition No: 42197
Agency: Economic Opportunity
Working Title: 42197-DEO-GOVERNMENT OPERATIONS CONSULTANT III - 40044095
Position Number: 40044095
Posting Closing Date: 08/28/2018
The Florida Department of Economic Opportunity (DEO) promotes and facilitates economic, community and workforce development for all Floridians. DEO is working with our partners to implement policies that grow the number of jobs, businesses and tourists coming into the state. Our vision is for Florida to have the nations top performing economy and be recognized as the worlds best place to live, learn, play, work and do business.
JOB TYPE: Full Time
POSITION LOCATION: Tallahassee
YOU MUST HAVE THE FOLLOWING KNOWLEDGE, SKILLS AND ABILITIES
Knowledge, skills and abilities, including utilization of equipment, required for the position:
Knowledge of Florida Statutes, Chapters 119, 287, 219 (and any other applicable to contracts and grants), Florida Administrative Code and policies and procedures related to contracts and grants.
Knowledge and skills in Microsoft Office (i.e., Word, Excel, PowerPoint).
Ability to plan, organize, and coordinate work activities.
Ability to communicate verbally and in writing.
Ability to use problem solving techniques, maintain records, and establish and maintain effective working relationships.
THE HIRED CANDIDATE WILL BE RESPONSIBLE FOR THE FOLLOWING
This is a highly responsible position within the Contracts and Grants Administration team of General Services providing consultation and direction to the business/program area contract and grant managers regarding the establishment, execution, tracking, amendment, and overall administration of department contract and grant agreements.
The incumbent is expected to exercise independent judgment in identification and development of contract and grant management resources, tools, and process improvements. The individual in this position must be self-motivated, with an ability to work independently, be an effective communicator and facilitator and have the ability to work well with others.
This position is an advocate for department activities; serves as a participant for team assignments, process improvements, and special projects; fosters teamwork; and participates in the identification of program and process improvements. Specific duties and responsibilities include:
Facilitate the administration of department agreements including contract and grant agreements, interagency agreements, data sharing agreements and memoranda of understanding. Provide consultation and direction to department contract and grant managers.
Collaborate with contract and grant managers in the establishment of agreements within the department. Perform preliminary document reviews, facilitate the establishment and tracking of agreements through the department review and approval process, which includes the coordination of the agreement review and approval from other department offices (General Counsel, Office of Financial Management, Office of Budget Management, and Executive Leadership). Triage agreement issues, track and report information, and facilitate problem resolution related to department agreements. Maintain the original agreement and bid files, and provide technical and administrative assistance to the contract and grant managers.
Assist in the development and delivery of education and communication for department contract and grant managers and their supervisors regarding their duties, roles and responsibilities of an agreement manager as outlined in Florida Statutes (Chapters 119, 120, 215, 216 and 287), rules (F.A.C. Chapters 60A, 69I), and established policies and guidelines, as applicable. This includes assisting in the creation and maintenance of materials to educate contract and grant managers on (1) scope of work development, (2) enforcing performance on agreement terms and conditions, (3) interacting with the agreement entity, and (4) ensuring agreement execution, administration and monitoring of approved tasks, deliverables, services, performance measures and financial consequences, are handled in accordance with the requirements of each agreement.
Plan, facilitate, and assist in the negotiation of agreement changes, amendments, and re-procurements, coordinate the development of cost and price analysis, conduct agreement and file post-audits and closeout, complete the agreement checklists, facilitate findings of fact and resolve agreement disputes. Update tracking systems and maintain agreement logs in accordance with department policy and procedures and to ensure compliance with applicable statutory requirements.
Assist the Contracts and Grants Manager in the development of contract and grant administration goals and objectives, identifying resources, interpreting statutes and rules, and providing technical and administrative assistance. Participate, as needed, in the development and revision of contract and grant related policies and procedures.
Assist the department purchasing staff, as needed, with the development of formal solicitations, posting of notices and agency decisions, pre-bid conferences, evaluation training, and the administrative work associated with these tasks. Prepare routine and special reports. Attend related meetings hosted by the Department of Management Services and Department of Financial Services, as needed.
This positions advertisement may also be viewed by registering on the Employ Florida website at http://www.employflorida.com/.
The Florida Department of Economic Opportunity is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities. (TTY/TDD 1-800-955-8771 or the Florida Relay Service 711.)
If you think you have been subjected to unlawful discrimination, you may file a complaint within 180 days from the date of the alleged violation with the recipients Equal Opportunity Officer, or the Director, Civil Rights Center:
Equal Opportunity Officer, Department of Economic Opportunity, Caldwell Building MSC 150, 107 East Madison Street, Tallahassee, FL 32399-4129; or
Direct, Civil Rights Center (CRC), U.S. Department of Labor, 200 Constitution Avenue NW, Room N-4123, Washington, DC 20210.
At DEO, we salute our heroes. We are honored to have the opportunity to support our nations veterans and their family members by encouraging them to apply for positions at DEO that fit their skill sets. Let DEOs mission become yours.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.
Candidates claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
Nearest Major Market: Tallahassee
State Of Florida