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Senior Administrative Assistant

Division: Building Technologies Business Unit: Field Operations Requisition Number: 229324 Primary Location: United State...

Posted 2 weeks ago

Division: Building Technologies Business Unit: Field Operations Requisition Number: 229324 Primary Location: United States-Alaska-Anchorage Assignment Category: Full-time regular Experience Level: Entry level Education Required Level: High School Diploma / (GED) Travel Required: 5% Division Description: The Siemens Building Technologies Division is the world market leader for safe, energy efficient and environmentally friendly buildings and infrastructure. As a technology partner, consultant, service provider, system integrator and product supplier, Building Technologies offers fire protection, security, building automation, heating, ventilation and air conditioning (HVAC) and energy management products and services. For more information, please visit: http://www.siemens.com/businesses/us/en/building-technologies.htm Job Description: Position Overview: Are you a natural problem solver looking for company that can help drive your career? Siemens is looking for an energetic Office Manager to support the business functions at their Anchorage location. This position works with various teams to provide the knowledge, resources, and tools that help Siemens deliver exceptional quality service to our clients and supports Anchorage's growth and profitability. There are three primary areas of focus: * Administrative Assistance: Provide exceptional administrative assistance to the team by direction of the General Manager. * Office Management: Ensure smooth operation of the day to day activities of the office, working with outside vendors or internal projects. * Culture Ambassador: Take initiative to guard and promote our ownership culture by encouraging a trusting, respectful, and friendly atmosphere. Responsibilities: This position covers many aspects; on a regular basis you will be solving IT problems, organizing events, promoting office initiatives, all while helping to make Siemens an employer of choice. General Activities Include: * Overall Office Support: Contract administration, IT liaison, acts as the branch safety coordinator and compliance officer. Creates PO's, performs timesheet and expense report processing, and travel coordination. Maintains business licenses. * Coordination of team events and/or meetings. * On-boarding of new employees and employee resignation/terminations. * Office Management: Act as the point of contact for third parties such as property manager, office suppliers, insurance brokers, bankers, accountant, etc… * Manage office budget while ensuring office supplies are stocked. * Ordering new / replacement office equipment such as computers, desks, chairs, etc... * Keeping a tab on the overall pulse of the office environment, and coordinating fun internal office activities (birthdays, Family Day, welcome lunches, etc) * Marketing & Event support, local business relations Liaison, and assist with Training and provide recruitment support * Plan and manage customer meetings, training sessions, Manage and coordinate projects as assigned * Identify cost reduction activities Required Knowledge/Skills, Education, and Experience: * Required education: High school diploma or GED with 5+ years related experience (as described above) required or an Associate's Degree in a business related field in lieu of the experience requirement. * Advanced Knowledge and experience with administrative software: Microsoft Publisher, Excel, Word, PowerPoint, SharePoint * Qualified Applicants must be legally authorized for employment in the United States. Qualified Applicants will not require employer sponsored work authorization now or in the future for employment in the United States. #LI-POST

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College Of Engineering Departmental Administrative Assistant And Advisor

University Of Alaska System Anchorage AK, 99501

This position serves as a main point of contact for many students, staff and faculty, therefore customer service is of the utmost ...

Posted 3 weeks ago

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Executive Assistant To CEO

New!

Alaska Executive Search, Inc. Anchorage AK, 99501

Position : Executive Assistant to the CEO *** (20 hours/week) *** Location

Posted Today

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Administrative Supervisor(E)

First National Bank Alaska Anchorage AK, 99501

Start a career with First National Bank Alaska, the *Best Place to Work in Alaska* as recognized three years in a row by Alaska Bu...

Posted 2 weeks ago

Start a career with First National Bank Alaska, the *Best Place to Work in Alaska* as recognized three years in a row by Alaska Business magazine readers. GENERAL PURPOSE SUMMARY Directs the work activities of clerical and administrative employees within the work unit and provides highest level administrative support within the operating section, department or division, directly assisting at least one senior-level officer by performing the following essential duties and responsibilities: ESSENTIAL DUTIES AND RESPONSIBILITIES Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Directs work of clerical and administrative delegates, prepares and coordinates schedules, organizes and expedites workflow, and reviews delegates' work for accuracy. * Performs highest level administrative functions, often of a confidential or sensitive nature; composes correspondence, develops and maintains extensive spreadsheets and databases, creates forms and templates, and prepares and formats documents using multiple software programs for supervisor's presentations and reports. * Manages special work area-specific and perhaps cross-divisional projects to support functional area's strategic goals and objectives; compiles and summarizes data, performs analysis, and creates reports for various levels of management; responsible for maintaining administrative support procedures, designs process changes for greater work area efficiency, and implements approved process and procedural changes as directed by supervisor; may organize and expedite workflow of greater work area. * Functions as personal assistant to at least one senior-level officer; schedules and coordinates meeting facilities and equipment, makes travel arrangements, and maintains the central task and event calendar; attends and may participate in meetings on supervisor's behalf as required, and is responsible for producing and distributing meeting minutes to appropriate personnel. * Prepares work unit budget, and functions as the primary budgetary and fiscal administrator for the greater work area; maintains records of expenditures, ensures proper general ledger coding, analyzes variances, and reports to supervisor. * Responds to internal and external customer requests for information, and maintains awareness of subject matter experts within the greater work area and the bank for effective referral. * Performs other work-related duties as assigned by supervisor. SUPERVISORY RESPONSIBILITIES: Directly supervises unit clerical and administrative staff. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing and training employees; planning, assigning, and directing work; appraising performance; addressing complaints and resolving problems; and making recommendations regarding the hiring, disciplining and terminating of employees. Job Requirements QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. EDUCATION and/or EXPERIENCE: Minimum: Bachelor's degree in a business related field and one year advanced-level administrative or related banking experience, or four years advanced-level business, administrative, or related banking experience; or equivalent combination of education/training and experience. Project management experience. Lead or supervisory experience. Preferred: Familiarity with banking regulations; CPS or CAP certification. SKILLS and ABILITIES: Ability to keyboard 45 wpm and operate a 10-key calculator, advanced level word processing, scheduling, spreadsheet, presentation software, and database experience required; must have advanced communication and interpersonal skills as well as ability to exercise discretion and good judgment when communicating with internal and external customers and all levels of management. LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to effectively write reports, complex business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from managers, employees, customers, and the general public. MATHEMATICAL SKILLS: Ability to accurately calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. REASONING SKILLS: Ability to define problems, collect data, establish facts, and draw conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract variables. LICENSES, CERTIFICATES, and REGISTRATIONS: Must possess and maintain a valid State of Alaska driver's license and provide a current copy of an Alaska Department of Motor Vehicles Report (MVR) evidencing a good driving record. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms. The employee is frequently required to talk and hear. The employee is occasionally required to stand; walk; stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds; occasionally lift and/or move up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORKING CONDITIONS The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate Travel 0 - 10%

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Warehouse Administrative Clerk

Safeway Anchorage AK, 99501

Warehouse Administrative Clerk SUMMARY: Preparing and setting up all shipping documents, van loading, manifest, and picking doc...

Posted 4 weeks ago

Warehouse Administrative Clerk SUMMARY: Preparing and setting up all shipping documents, van loading, manifest, and picking documents. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.- * Heavy Data Entry * Completing and distributing completed paperwork for all outgoing shipments. * Inner office mail distribution. * Billing all Corp / Indp Store orders * Filing and researching. * Breaking down billing * Process Warehouse and computer scratches. * Backup for other warehouse departments * Incoming trailer / ship break down * Exceptional Customer Service QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: High school education preferred but not absolutely necessary. 2-4 years office experience, with 1 year emphasis in assigned area of responsibility. Experience must include a computerized system. Must have computer experience. 10-key by touch necessary. Successful applicant needs strong organization skills with attention to detail. LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. MATHEMATICAL SKILLS: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers. REASONING ABILITY: Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to solve problems involving several concrete and abstract variables. Great attention to detail and accuracy necessary. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the associate is regularly required to stand; walk; use hands to handle, or feel objects, tools, or controls; and reach with hands and arms; and talk or hear. The associate is occasionally required to stoop, kneel or crouch. The associate must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. There is a strict attendance policy in place. The noise level in the work environment is usually moderate. Respond to: Interested candidates are encouraged to submit a resume by visiting http://hrd.safeway.com/careers/index.htm. We foster an inclusive working environment where the different strengths and perspectives of each employee is both recognized and valued. We believe that building successful relationships with our customers and our communities is only possible through the diversity of our people. And a diverse workforce leads to better teamwork and creative thinking, as well as mutual understanding and respect. We provide employment, training, compensation, promotion and other conditions of employment without regard to race, color, religion, sexual orientation, gender identity, national origin, sex, age, disability, veteran status, medical condition, marital status or any other legally protected status. We support a drug-free workplace -- all applicants offered a position are required to pass a pre-employment drug test before they are hired. AN EQUAL OPPORTUNITY EMPLOYER

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Special Events Assistant

Dave & Buster's, Inc. Anchorage AK, 99501

4003: Special Events Assistant POSITION SNAPSHOT: A Special Events Assistant provides pressure point relief in the Special E...

Posted 1 week ago

4003: Special Events Assistant POSITION SNAPSHOT: A Special Events Assistant provides pressure point relief in the Special Events office so our Sales Teams can focus on introducing Dave & Buster's to new guests every day. The SEA provides administrative support to the Special Events Manager (SEM) and Special Events Consultant (SEC) and ensures each Guest knows their business is important to Dave & Buster's. During high‐volume periods, this position may also provide some sales and marketing support, under the direction of the GM, SEM, and/or SEC. NITTY GRITTY DETAILS: * You provide critical administrative support to the SE office, including faxing, filing, making copies, mailings, and other general administrative work. * You receive and finalize contracts within the sales system and assist with collection of event deposits and payments. * You assist in maintaining event archives. * You take incoming Guest calls as a backup when the SEM and/or SEC are busy, taking down important information and referring the Guest's needs to the SEM or SEC. * You generate PowerCards, drink tickets, and the other items we need to make our events one‐of‐a‐kind. * Like to party? We like to party… You get to show Guests around Dave & Buster's and introduce them to all of the ways we can make their event one to remember! * During high volume periods, you follow up on leads identified by the SEM and SEC. This will include checking availability, responding to online event inquiries (OERs/RFPs), and giving our Guests an overview of the FUN Dave & Buster's has to offer! * You assist in executing local marketing plans, under the direction of the GM, SEM, and SEC. * You go above & beyond to ensure the needs of each Special Events Guest are met, processing paperwork in a timely manner, following up on questions, and working behind‐the‐scenes to make sure the SE team and Operations are set up for success. * And, because we expect you to "Act like you own it" your job includes everything listed above PLUS the ever‐popular "other duties as assigned." If you see a need, meet it; if you have an idea, share it; if you see a team member needing help, jump in and lend a hand! STUFF OUR ATTORNEYS MAKE US WRITE: The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the team member will regularly be required to: * Non typical Restaurant environment. We have great food, millions of dollars' worth of games, host the best Special Events and have thousands of people coming to have FUN! * Dress to impress – we are business casual. * The SE Office is usually open on the weekdays, but we are available nights and weekends to ensure we are available when our Guests need us! * Work days, nights, and/or weekends as required. * Work in noisy, fast paced environment with distracting conditions. * Move about facility and stand for long periods of time. * Read and write handwritten notes. * Lift and carry up to 30 pounds.

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Assistant Executive Housekeeper-Crowne Plaza Midtown

Northwest By Southern Hospitality Anchorage AK, 99518

The Crowne Plaza Midtown, managed by Northwest x Southern Hospitality (NSH) is looking for a courteous, customer service driven, h...

Posted 1 week ago

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Assistant General Manager-Crowne Plaza Midtown

Northwest By Southern Hospitality Anchorage AK, 99518

The Crowne Plaza Midtown, managed by Northwest x Southern Hospitality (NSH) is looking for a courteous, customer service driven, h...

Posted 1 week ago

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Management Assistant

Amec Foster Wheeler Anchorage AK, 99501

Overview / Responsibilities Wood is currently recruiting for a Managment Assistant to provide general support to the HR team an...

Posted 2 weeks ago

Overview / Responsibilities Wood is currently recruiting for a Managment Assistant to provide general support to the HR team and other departments as necessary. Must be able to work in a fast paced environment and prioritize tasks on a daily basis. * Work with Leadership team on various projects throughout the departments (Procurement, Project Controls, HR, etc.) * Under general supervision, responsible for providing a positive customer experience by responding to HR, benefits, payroll, travel and billeting, and policy inquiries * Able to investigate, research, troubleshoot complex situations and drive to resolution * Provide general documentation and all administration support, as required, within the HR Function * Processes hires, worker changes, and terminations in the full life-cycle of an employee or contingent worker. Reviews pre-employment requirements and output for accuracy * Knowledge of Form I-9 compliance * Maintains worker records by processing status changes ensuring proper approvals in a timely fashion * Responsible for all personnel file record retention requirements, ensuring employee records remain current and accurate * Support process improvement projects by helping to identify recurring issues, problematic trends, and recommending changes in procedures * Maintain team content and team's knowledgebase on SharePoint. * Documenting processes and creating process workflows using Microsoft Visio * Acts as liaison for all travel and billeting requests to and from field locations. * Special projects as assigned Skills / Qualifications Minimum Qualifications: * High School diploma or general education degree (GED) * Four (4) years of related work experience * Experience in customer service environment strongly preferred * Proficiency in Microsoft Word and Excel is required Desired Qualifications: * Associates or Bachelor's degree * Experience in an engineering, construction, or oil and gas environment * Experience in an HRIS system (namely Oracle HR) strongly preferred * Knowledge of Visio, Sharepoint, Lync is a plus Job-Specific Skills: * Outstanding customer service * Effective time management * Consistently follows policies, procedures, and guidelines of standard HR concepts * Analytical and able to solve problems * Able to exercise effective judgement, sensitivity, creativity to changing needs and situations * Uses discretion when communicating sensitive and confidential information * Precise data entry * Excellent communication skills Company Overview Wood is a global leader in the delivery of project, engineering and technical services to energy and industrial markets. We operate in more than 60 countries, employing around 60,000 people, with revenues of over $10 billion. We provide performance-driven solutions throughout the asset life cycle, from concept to decommissioning across a broad range of industrial markets, including the upstream, midstream and downstream oil & gas, power & process, environment and infrastructure, clean energy, mining, nuclear, and general industrial sectors. www.woodplc.com  Diversity Statement We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

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Parts Pro And Assistant Store Manager

Advance Auto Parts Anchorage AK, 99501

Career Description We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employmen...

Posted 2 weeks ago

Senior Administrative Assistant

College Of Engineering Departmental Administrative Assistant And Advisor

Executive Assistant To CEO

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Administrative Supervisor(E)

Warehouse Administrative Clerk

Special Events Assistant

Assistant Executive Housekeeper-Crowne Plaza Midtown

Assistant General Manager-Crowne Plaza Midtown

Management Assistant

Parts Pro And Assistant Store Manager

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Senior Administrative Assistant

College Of Engineering Departmental Administrative Assistant And Advisor

Executive Assistant To CEO

Boost your job search productivity with our free Chrome Extension!

Administrative Supervisor(E)

Warehouse Administrative Clerk

Special Events Assistant

Assistant Executive Housekeeper-Crowne Plaza Midtown

Assistant General Manager-Crowne Plaza Midtown

Management Assistant

Parts Pro And Assistant Store Manager

Resume Match

Get better job matches!

Drag & Drop your file here

Acceptable File types DOC, DOCS, PDF, ODT, HTML, RTF, TXT

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About About

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Customer Service Customer Service

Find your dream job anywhere
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your dream job anywhere