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Administrative Assistant (Temporary On Call)

Five Stones Research Huntsville AL, 35801

5SRC is an 8(a), Woman-Owned, Native American, Small Disadvantaged Business headquartered in Huntsville, Alabama. 5SRC personnel o...

Posted Yesterday

5SRC is an 8(a), Woman-Owned, Native American, Small Disadvantaged Business headquartered in Huntsville, Alabama. 5SRC personnel offer a broad spectrum of Advisory & Assistance Services (A&AS) in Engineering, Information Management, and Logistics/Programmatics for the Army, Air Force, Navy and other Federal Agencies. Position: Administrative Assistant (Temporary on Call) Requisition Number: H-181211-05-GAD-255 Location: Huntsville, AL JOB DESCRIPTION Summary/Objective The Administrative Assistant provides administrative and secretarial support for the Human Resources department at Five Stones Research Corporation on an as needed basis. The Administrative Assistant will be responsible for the essential functions listed below and must display the competencies as described in order to complete those essential functions. Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: * File employee records and miscellaneous documents * Verifies that employee records are complete and accurate * Enters new employees into the State of Alabama new hire website * Completes address updates for current employees * Implements and tracks employee Spot Bonus Program * Implements employee Education and Training Assistance Program * Maintains Applicant Flow Log, New Hire Log, and Termination Log for AAP reporting * Review benefit billing statements to ensure terminated employees are removed, and new hires are reflected on the bills * Other duties as assigned Competencies: * Outstanding communication skills * Ability to multi-task * Competency in Microsoft Office Suite * Time Management * Attention to detail * Willingness to learn and accept new tasks * Highly motivated self-starter * Ethical conduct Supervisory Responsibility This position has no direct supervisory responsibilities. Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Employees must have the ability to see, hear and speak. The employee must also have the ability to lift objects up to 20 pounds, sit for extended hours and operate a keyboard. Position Type/Expected Hours of Work This is an on-call position, typically requiring between 5-10 hours per week, Monday-Friday. As job duties demand, hours may increase, not to exceed 20 hours per week. Travel No travel is expected for this position. Required Education and Experience * Associate's degree * 8+ years of Administration Assistant experience * Some administrative experience in the Armed Forces or DoD Preferred Education and Experience: * Experience with Deltek Accounting Software * Experience in government contracting * Familiarity with Human Resources compliance requirements Work Authorization/Security Clearance * DoD Top Secret Security Clearance, or the ability to obtain one is a requirement of this position Equal Opportunity Employer: Five Stones Research Corporation is an Equal Opportunity Employer and does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, gender, marital status, veteran status, sexual orientation, gender identity, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, and general treatment during employment. Reasonable Accommodations for Applicants with Disabilities: Five Stones Research Corporation is committed to providing reasonable accommodations to applicants with disabilities. If you would like to apply for employment with 5SRC and need special assistance or an accommodation to use our website, please contact us by email at

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Administrative Aide To The Director Of Finance (Grade 12)

City Of Huntsville, AL Huntsville AL, 35801

Nature of Work Work involves providing advanced administrative support and advanced secretarial support to relieve Finance Dire...

Posted 2 days ago

Nature of Work Work involves providing advanced administrative support and advanced secretarial support to relieve Finance Director of recurring administrative details, thereby assuring a smooth running department. Assignments are received orally, in writing, or through routine procedures from a designated supervisor that defines objectives, priorities, and deadlines. Additional guidance is provided through Federal, State, and local laws, ordinances, regulations, manuals, and Departmental and City policies and procedures. The incumbent works independently using discretion and diplomacy to accomplish objectives in accordance with established policies and procedures handling operating problems and coordinating and monitoring assigned department functions, activities, and events. Work is reviewed through observation, reports, conferences, and evaluations for accuracy, completeness, results obtained, and for adherence to established policies and procedures. Composes, types, and distributes recurring and non-recurring correspondence such as reports, contracts/agreements, resolutions, ordinances, manuals, letters, memos, training bulletins, public notifications, purchase orders, requisitions, statements, agendas, announcements, regulations, memorandas, notices, staff agendas and other related materials for management review; processes bi-weekly status reports; proof reads others correspondence; takes minutes at meetings; transcribes oral and recorded dictation; researches minutes, ordinances, and other information; obtains information from other sources; and maintains manuals. Screens and forwards telephone calls; greets visitors; records and relays messages and appointments as necessary; disseminates information via telephone, fax, or in hard copy; documents complaints and requests; responds to complaints and requests for information or services; resolves problems with outside agencies and other departments. Maintains a calendar of events, and schedules; coordinates and schedules meetings, special events, training, appointments, and related functions, and schedules facility use. Maintains a complex record keeping and filing systems; files correspondence, forms and letters; logs reports and records; posts library materials; maintains publications; prepares and maintains personnel, legal and other records and files of a confidential or sensitive nature. Processes personnel actions and employee evaluations; makes corrections related to time cards; maintains files on accident and sick leave; coordinates training; completes reports and records related to worker's compensation claims; coordinates conferences, training, and travel. Assists with special projects; conducts special studies or assignments of varying duration and nature; compiles data, tracks expenditures and completes reports for reimbursements; prepares special study reports and summaries requiring data analysis; formats and prepares written reports, statistical tables and charts using word processing, spreadsheet, or data base software on a computer. Performs data entry; operates a computer for record keeping and document processing to input and retrieve data in support of Departmental operation; maintains complex budget and expenditure records; assists with preparing, compiling, implementing, and monitoring of the budget; posts journal entries and accruals; compiles and prepares data for monthly, quarterly, and yearly reports; and compiles special reports. Requisitions supplies and equipment; receives and processes invoices; prepares requisitions and purchase orders; performs inventory functions. Utilizes a computer and applicable software, typewriter, adding machine, printer, calculator, TV, tape recorder, and standard office equipment while performing essential functions. Opens, sorts, stamps, and distributes mail; prioritizes work requests; responds if appropriate to correspondence; packages and mails outgoing mail; copies, retrieves and distributes files, records, reports and other written materials. Communicates with the public, other City departments, elected officials, utilities, vendors, suppliers, media, delivery people, professionals, businesses, applicants, agencies, organizations and others to give and receive information. Requires regular and prompt attendance plus the ability to work well with others and work well as a team. Orders and maintains office supplies; coordinate office repairs and maintenance; purchase office furniture; and complete equipment inventories. Physical And Environmental Factors: Work is performed in an office environment and involves everyday risks or discomforts which requires normal safety precautions. Work is essentially sedentary with occasional walking, standing, bending, and carrying items under 25 pounds such as books, papers, office supplies, and file folders. Work requires the physical ability to sit in confined seating for extended periods of time, and operate a computer keyboard. Applicant May Obtain a Copy of the City of Huntsville's EEOP Short Form Upon Request Minimum Education, Training and Experience High school diploma from a school accredited by a regional accrediting agency recognized by the U.S. Department of Education or GED certificate issued by the appropriate state agency, including or supplemented by course work in shorthand and typing; and experience performing secretarial and administrative assistance including taking shorthand and/or transcribing minutes from a tape recorder; proficiency in word processing; or any equivalent combination of education, training, and experience that demonstrates the above listed knowledge, skills, and abilities. Knowledge of Federal, State, and local laws, codes, ordinances, regulations, procedures, statutory provisions, and Departmental and City policies and procedures in area assigned. Knowledge of general municipal agency operations and organizations. Knowledge of computers and applicable software. Knowledge of business English, shorthand, spelling, vocabulary, and arithmetic. Knowledge of records and complex file management policies, procedures, and processes. Knowledge of modern office practices, procedures, and equipment. Knowledge of purchasing methods and procedures. Knowledge of bookkeeping principles, practices, and procedures. Knowledge of materials, supplies, and equipment in assigned area. Ability to maintain administrative, personnel, fiscal, and general records, prepare reports and manipulate spread sheets, and answer questions from records in a timely and accurate manner. Ability to develop, plan, and install clerical procedures and operations from general instructions. Ability to work with highly confidential information and prioritize and organize work on multiple tasks. Ability to take rapid dictation and compose correspondence on complex matters. Ability to transcribe statements and minutes from oral and taped dictation at a reasonable rate of speed. Ability to type on a computer keyboard for lengthy periods of time at a reasonable rate of speed performing administrative support functions. Ability to maintain and use an alphabetical and numerical filing system. Ability to understand and interpret departmental rules, regulations, procedures and instructions both orally and in writing. Ability to prepare complex and general documentation. Ability to interact with the public and provide information in a polite and courteous manner both in person and on the telephone. Ability to remain current with changes in technology. Necessary Special Requirements: None

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Administrative Assistant - Intermediate (Lta 2781-585)

Calibre Systems Huntsville AL, 35801

CALIBRE is seeking an Administrative Assistant to join our dynamic team! We are looking for a professional capable of providing ex...

Posted Yesterday

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HR Administrative Assistant

The Kemtah Group Huntsville AL, 35801

A HR Administrative Assistant job in Huntsville, AL is currently available through Belcan. In this role, you will be responsible f...

Posted 7 days ago

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MMA - SE Region Administrative Assistant

Mercer LLC Huntsville AL, 35801

Company:Marsh & McLennan Agency Description: J. Smith Lanier & Co, a Marsh & McLennan Agency LLC company Administrative A...

Posted 1 week ago

Company:Marsh & McLennan Agency Description: J. Smith Lanier & Co, a Marsh & McLennan Agency LLC company Administrative Assistant - Huntsville The Administrative Assistant must be an excellent organizer, detail oriented, and able to efficiently multi-task job responsibilities. Must have good communication skills, as well as computer aptitude, and exhibit a willingness to do whatever is necessary to get the job done. Areas of responsibilities include, but are not limited to: * Assist answering incoming calls and maintain calendar, including switchboard backup for breaks, lunch, and as necessary * Scan incoming mail daily * Pickup outgoing mail, and run through postage meter * Assist Personal Lines Department with daily client management issues including basic file maintenance, data entry, account audits, certificate of insurance, endorsements, policy rating, etc. * Assist with Personal Lines Department mailings * Update Excel spreadsheets * Download reports from carriers and agency management system * Enter Personal Lines Department information in the agency management system * Maintain follow ups for Personal Lines Department correspondence and carrier requests * Backup for notary bonds * Laminate ID cards * Assist with other administrative issues as necessary Qualifications: * Personal Lines Insurance experience preferred * Excellent people skills with a focus on customer needs * Reliable and punctual * Must learn Agency Management Computer System (Sagitta & ImageRight) * Excellent organizational skills, communication skills, and customer service skills * Multi-tasked and detail oriented with ability to self-check for accuracy * Must be self-motivated, and able to work independently, as well as, a part of a team * Adhere to deadlines * Proficient in using company/carrier websites to complete responsibilities * Able to research and analyze problems independently with ability to prioritize duties * Excellent computer skills and proficient with MS Office applications * Must have Resident State Agents License or obtain within 90 days of employment Marsh & McLennan Companies and its Affiliates are EOE Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers.

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MMA - SE Region Administrative Assistant

Marsh & Mclennan Companies, Inc. Huntsville AL, 35801

MMA - SE Region Administrative Assistant Location: Huntsville, Alabama, United States Company: Marsh Job ID R_042034-en A...

Posted 1 week ago

MMA - SE Region Administrative Assistant Location: Huntsville, Alabama, United States Company: Marsh Job ID R_042034-en Apply Save Job J. Smith Lanier & Co, a Marsh & McLennan Agency LLC company Administrative Assistant - Huntsville The Administrative Assistant must be an excellent organizer, detail oriented, and able to efficiently multi-task job responsibilities. Must have good communication skills, as well as computer aptitude, and exhibit a willingness to do whatever is necessary to get the job done. Areas of responsibilities include, but are not limited to: * Assist answering incoming calls and maintain calendar, including switchboard backup for breaks, lunch, and as necessary * Scan incoming mail daily * Pickup outgoing mail, and run through postage meter * Assist Personal Lines Department with daily client management issues including basic file maintenance, data entry, account audits, certificate of insurance, endorsements, policy rating, etc. * Assist with Personal Lines Department mailings * Update Excel spreadsheets * Download reports from carriers and agency management system * Enter Personal Lines Department information in the agency management system * Maintain follow ups for Personal Lines Department correspondence and carrier requests * Backup for notary bonds * Laminate ID cards * Assist with other administrative issues as necessary Qualifications: * Personal Lines Insurance experience preferred * Excellent people skills with a focus on customer needs * Reliable and punctual * Must learn Agency Management Computer System (Sagitta & ImageRight) * Excellent organizational skills, communication skills, and customer service skills * Multi-tasked and detail oriented with ability to self-check for accuracy * Must be self-motivated, and able to work independently, as well as, a part of a team * Adhere to deadlines * Proficient in using company/carrier websites to complete responsibilities * Able to research and analyze problems independently with ability to prioritize duties * Excellent computer skills and proficient with MS Office applications * Must have Resident State Agents License or obtain within 90 days of employment Apply Apply Later

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Administrative Assistant I

Kelly Services, Inc. Huntsville AL, 35801

This position provides administrative support for the local management team. Coordinate activities, order supplies and perform gen...

Posted 1 week ago

This position provides administrative support for the local management team. Coordinate activities, order supplies and perform general office duties including the design and development of proposals, presentations and account business reviews. Duties and Responsibilities: * Prepare and maintain administrative reports, charts, files, etc. as necessary to summarize activities. * Prepare and track status of telecommunications requests, branch auto requests, CAR's, LCR's and check requests. * Perform general office duties including the design and development of proposals, presentations and account business reviews. * Prepare all necessary reports in a timely manner. * Coordinate, schedule and provide logistical support for local and corporate meetings. * Receive and sort mail. * Order supplies. * Answer phone calls and direct the caller to the appropriate personnel. * Prepare correspondence and maintain highly confidential records and information. * Track vacation and sick days for all employees. * Greet and direct visitors, customers and temporary employees. * Perform these duties and conduct themselves in a professional, ethical and legal manner consistent with Kelly standards and methods of operation. * Perform other duties as assigned. Qualifications: * High School diploma plus 2-5 years related business experience. * Strong verbal and written communication skills. * Excellent computer skills including proficiency with applicable computer applications. * Excellent organizational and planning skills. About Kelly Services® As a global leader in providing workforce solutions, Kelly Services (Nasdaq: KELYA, KELYB) and its subsidiaries, offer a comprehensive array of outsourcing and consulting services as well as world-class staffing on a temporary, temporary-to-hire, and direct-hire basis. Kelly® has a role in managing employment opportunities for more than one million workers around the globe by employing 550,000 of these individuals directly with the remaining workers engaged through its talent supply chain network of supplier partners. Revenue in 2016 was $5.3 billion. Visit kellyservices.com and connect with us on Facebook, LinkedIn and Twitter. EOE including but not limited to Minorities/Females/Protected Veterans/Disabled/Sexual Orientation/Gender Identity.

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Administrative Professional Sr - Huntsville, AL

Georgia Institute Of Technology Huntsville AL, 35801

Job Purpose: Provide high level, specialized administrative services within a campus unit, usually in direct support of unit manag...

Posted 1 week ago

Job Purpose: Provide high level, specialized administrative services within a campus unit, usually in direct support of unit management. Position usually encompasses organization of office services within area including coordinating calendars, meetings and events, budget administration, procurement and report preparation. May provide work coordination and supervision to lower level administrative personnel within the unit. Major Responsibilities: * Prepare and manage department budget. Generate associated reports. * Coordinate Payroll and HR related functions (time-keeping, PSFs, paperwork processing, etc.). * Coordinate unit purchasing process. Track and manage purchasing activities. * Originate and process correspondence, reports and other documentation. * Compile, organize and analyze data for use in reports; develop and maintain databases and records management systems. * Plan meetings and other events to include scheduling, reservations, arrangements, etc. * Make travel arrangements for unit staff management and staff as directed. * Review and resolve complex administrative related questions and issues; recommend new or revised unit administrative procedures. * Provide training and ongoing work guidance (may include supervision) to administrative staff members as required. * Perform other related duties as assigned. Basic Qualifications: * Education: High School, GED or Vocational School Diploma * Work Experience: Six to eight years job related experience. * Certifications: N/A * Skills: This job requires advanced skills in general office administration to include budget administration, unit level procurement processing, document production and management, records management, event management, problem solving and office organization. Skill in use of advanced office and financial related computer applications is required. Preferred Qualifications: * Preferred Education: Bachelor's degree * Preferred Work Experience: N/A * Preferred Certifications: N/A * Preferred Skills: N/A Additional Information: Successful candidate must be able to pass a background check which will include a credit check. Please visit http://www.policylibrary.gatech.edu/pre-employment-screening to obtain GT's background and credit policy. Impact & Influence: This position will interact on a consistent basis with: unit management and staff, vendors and office visitors. This position typically will advise and counsel: administrative staff . This position may supervise lower level administrative staff.

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Administrative Assistant

Integration Innovation, Inc. Huntsville AL, 35801

i3 is seeking an Administrative Assistant to provide exceptional support to the Aerothermal Design and Integration (ADI) depar...

Posted 3 weeks ago

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Office Manager I

H&R Block, Inc. Hazel Green AL, 35750

Office Manager I Imagine if… * You could lead people within an organization that still values giving back and offers flexi...

Posted 5 days ago

Job Description Office Manager I Imagine if… * You could lead people within an organization that still values giving back and offers flexible schedules * You could make an impact in a measurable way, and that impact would be recognized and appreciated * You could invest your time working for six months of the year, leaving you free for the remainder of the year to pursue other interests If you're excited by this, then we are interested in learning more about you! The opportunity… H&R Block, the world's leader in tax preparation services,1 is looking for driven leaders to manage our retail offices, and the fabulous teams of people that work within them, to accelerate our seasonal tax business. Our positions will be filled as an Office Manager I, II, or III depending upon experience, and we also offer career progression to multi-unit office management positions and year-round roles to those with an interest and drive to grow! Leverage your leadership skills to: * Coach and lead the team to deliver outstanding client service and exceed targeted goals * Manage office staffing, operations, and logistics for a tax office * Grow the business through developing local partnerships, managing office community involvement, and modeling and coaching sales and new client growth tactics * Assist in the development and execution of office-level growth plans * Assist in recruiting and interviewing tax office associates * Become a knowledgeable resource on tax topics and products and, as needed, prepare accurate and complete tax returns for clients Minimum Qualifications What you'll bring to the team… * High School diploma or equivalent * Leadership and supervisory skills to guide and develop associates * A desire to problem solve and passion for customer service * Demonstrated aptitude for business plan execution and desire to grow the business * Strong communication, multi-tasking, and organizational skills * Successful completion of the H&R Block Tax Knowledge Assessment or Income Tax Course² * Annual completion of 18-hour continuing education and ability to meet all other IRS and applicable state requirements * 2+ years in a Tax Professional role is preferred * Bilingual Spanish speaking skills a big plus, but not required Apply today using any device at www.hrblock.com/careers > Tax Office JobsH&R Block is an equal opportunity employer. 1 Based on annual revenues for sales of tax preparation products and services. 2 Enrollment in, or completion of the H&R Block Income Tax Course is neither an offer nor a guarantee of employment

Administrative Assistant (Temporary On Call)

Administrative Aide To The Director Of Finance (Grade 12)

Administrative Assistant - Intermediate (Lta 2781-585)

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HR Administrative Assistant

MMA - SE Region Administrative Assistant

MMA - SE Region Administrative Assistant

Administrative Assistant I

Administrative Professional Sr - Huntsville, AL

Administrative Assistant

Office Manager I

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Administrative Assistant (Temporary On Call)

Administrative Aide To The Director Of Finance (Grade 12)

Administrative Assistant - Intermediate (Lta 2781-585)

Boost your job search productivity with our free Chrome Extension!

HR Administrative Assistant

MMA - SE Region Administrative Assistant

MMA - SE Region Administrative Assistant

Administrative Assistant I

Administrative Professional Sr - Huntsville, AL

Administrative Assistant

Office Manager I

Resume Match

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