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Office Administrative Support - Field Support Representative

Ricoh Americas Corporation Birmingham AL, 35202

RICOH EMPOWERS WORKPLACES using innovative technologies & services enabling individuals to work smarter. Our people deliver on the promise of Service Excellence. Ricoh works to ...

Posted Yesterday

RICOH EMPOWERS WORKPLACES using innovative technologies & services enabling individuals to work smarter. Our people deliver on the promise of Service Excellence. Ricoh works to motivate employees with competitive pay and benefits that are affordable. We offer proven career paths - locally, regionally, and nationally. Ricoh offers a full portfolio of benefit and employee programs such as: * Medical Coverage & Vision Coverage * Dental Coverage * Time off Benefits including: Vacation, Sick, and Holiday * Tuition Reimbursement * Short/Long Term Disability * Term Life and AD&D Insurance * EAP and Work Life Benefits ......and many more Ricoh offers Full Time and Part Time positions with a developmental path and a range of training resources to meet employees' different needs. From on-boarding training to continued development for all of our employees, we provide many resources to set our employees up for continued success. WE ARE RICOH! Apply today! POSITION PROFILE Key supporter of the daily operations of RICOH Managed Services contracted customer locations. Requires traveling to several locations in an assigned geographical area. Performs standard and advance service offerings such as: copy, print production, finish work, mail and shipping operations, reception, document scanning and filing, concierge, inventory control, logs, reports for billing and assists in IT support functions. The Field Support Representative will also assist management with process improvement, procedure testing and validation, implementation of new services, employee training, and ensuring field compliance with Ricoh's Managed Services methodology. This role serves as a developmental path to future account management positions. JOB DUTIES AND RESPONSIBILITIES * Performs and assists with ensuring services are completed according to Ricoh Service Excellence requirements * Flexible with travel within a geographic territory * Works with a flexible schedule to cover time off requests for contracted customers' onsite staff, which may include managerial duties. * Provides feedback and suggestions to management to improve existing processes and procedures including validation of current procedures and correct site documentation. * Assist in the collection of data and is knowledgeable on the tools and methods used for the Monthly Management Report such as forms, logs, and site branding * Routinely identifies and documents process improvement suggestions and communicates them to management. * Knowledgeable of all daily operations and services offered within an account base. * Embraces the diverse customer environment and maintains excellent customer focus while performing on site duties. * Responsible for customer satisfaction by engaging end-user feedback and escalating concerns to the account manager and helps support resolution. * Works to learn and manage all aspects of the RICOH Service Center in the absence of the Site Manager or Supervisor. * Assists in the coordination of work assignments to meet specific deadlines and service deliverables. * Assists in copy/print production center and performs all functions required for the completion and delivery of all copy requests. May include the usage of all finishing equipment such as binding, folders, laminators, etc. * Filing and labeling of documents and other materials for storage and retrieval. * Processes all incoming and outgoing mail and packages. This includes sorting, delivery, packaging, as well as shipping and receiving. * Provides courier service for the pickup and delivery of mail and copy jobs, on campus and offsite. * Assists with the movement of boxes, equipment, and or office furniture. * Performs Front Desk Receptionist back up duties. * Orders paper, toner, and other supplies per site par levels. * Performs basic troubleshooting on all equipment used within the RICOH Service Center. * Arranges for service calls on other equipment as needed and follows through on escalations. * Maintains a solid understanding of product and solutions offerings. * Assists in identifying and managing service and supply requests for hardware and software solutions in the service center. * Assists in the training of new and existing employees. * Assists in the implementation of new services by job shadowing, documenting current processes, applying best practices, and writing site procedures. * Exhibits safe working habits in compliance with RICOH and customer policies. * Responsible for reporting any observed safety hazards to account manager. * Other duties as assigned QUALIFICATIONS (Education, Experience, and Certifications) * Requires high school diploma plus 12 months of related work experience. Post High School education encouraged and preferred * Requires valid, violation-free driver's license along with reliable transportation and minimum levels of auto insurance coverage per RICOH policy. * Requires intermediate skill level on most common software applications including file folder management and navigating to network production folders. Ricoh is an EEO/Affirmative Action Employer -- Minorities/Women/Protected Veterans/Disabled.

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Administrative Assistant - TME

MCC Group, L.L.C. Birmingham AL, 35202

Summary: Administrative Assistant provides general clerical/administrative and accounting support to a branch office location. Essential Duties and Responsibilities: * Provides...

Posted Yesterday

Summary: Administrative Assistant provides general clerical/administrative and accounting support to a branch office location. Essential Duties and Responsibilities: * Provides administrative support for branch office location including typing correspondence, specifications, meeting notes, proposal requests, addenda, change orders, submittal comments, fee proposals, requests for information; Preparing binders and tabs for reports; Coping and scanning documents; Ordering office supplies; Filing; and Preparing documents for shipping/mailing. * Provides administrative support to project managers as follows: Review and assist with fee proposals, review and set-up projects in project management system, assist with scheduling, forecasting, billing, and financial reporting. * Answers multiple line telephone system, screens, and directs calls to the appropriate party for branch office location. Greets persons entering organization and directs persons to correct destination. Provides information to callers or visitors. * Schedules meetings and reserves/coordinates conference room usage. * Maintains Branch Manager's calendar and schedules appointments. * Gathers, reviews, and submits timesheets and expense reports for branch office personnel. * Performs payroll status changes; Completes and submits new hire/termination paperwork; and other HR duties as required. * Updates contract information in accounting software, opens and closes phases in accounting software, pulls reimbursable backup for invoices, and pulls together AR statements. * Updates and maintains submittal logs, active project schedule, contract log, telephone lists, etc. * Performs general duties including running office errands, inter office event planning, travel arrangements, coordination of company car usage, etc. * Upholds TME's owner advocacy philosophy and organizational core values. * All other job-related duties as assigned Skills/Requirements General Education and Experience: * High school diploma or GED equivalent. * 3 years of office/administrative experience in a professional environment. * Typing skills of 55 wpm minimum. Bernhard is an EOE M / F / Vet / Disabled Employer. Applicants for Bernhard positions must be legally authorized to work in the United States, and verification of eligibility will be required at the time of commencement of employment.

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Tax Administrative Assistant

Encompass Health Birmingham AL, 35202

As one of the nation's largest healthcare providers specializing in rehabilitation, home health, and hospice, our priority is to deliver high quality patient care. Our team of expe...

Posted Yesterday

As one of the nation's largest healthcare providers specializing in rehabilitation, home health, and hospice, our priority is to deliver high quality patient care. Our team of experts has extensive experience in today's most advanced therapeutic methods and technologies. We lead the way, consistently outperforming peers with a unique, intensive approach to rehabilitation, returning patients to full strength in less than average time.We continually strive for excellence in all that we do, partnering with every patient to find a treatment plan that works for them. This position plays an important role in helping to organize and administer the Corporate Tax Department. Reporting directly to the Chief Tax Officer, this position will also provide critical support to other senior members of the tax management team. Job Code:100685 License or Certification: * N/A Education, Training and Years of Experience: * Bachelors degree is highly desired * 1 to 3 plus years experience with the principles and practices of corporate organization, planning, records management and general administration with a professional services firm or in the finance, tax or legal department of a large corporation is desired Machines, Equipment Used: * Must be proficient with MS Word, Excel and PowerPoint; experience with Access and various tax software applications (Workflow, etc.) is a plus * General office equipment such as telephone, copy machine, fax machine, calculator, computer. Physical Requirements: * Good visual acuity and ability to communicate. * Ability to lift a minimum of 10 pounds and ability push/pull a minimum of 10 pounds, which includes the lifting, pushing and/or pulling of supplies and equipment. Reasonable assistance may be requested when lifting, pushing, and/or pulling are undertaken which exceeds these minimum requirements. Skills and Abilities: * Excellent research skills using general internet search tools as well as proprietary databases. * Strong communication and analytical skills, self-starter, innovative, superior organizational skills, and a good attendance record. * Ability to work additional hours as needed - some overtime and Saturday hours may be required. * Ability to follow oral and written instructions. * Ability to work well either alone or as part of a team. * Ability to interact with all levels of management and must be able to aggressively manage designated goals. * Adheres to company's Standards of Business Conduct. Environmental Conditions: * Indoor, temperature controlled, smoke-free environment. * Handicapped accessible. * May work under stressful circumstances at times. Proficiency or Productivity Standards: * Meets established attendance standards. * Adheres to dress code including wearing ID badge. * May be required to work weekdays and/or weekends, evenings and or night shifts if needed to meet deadlines. * May be required to work on religious and/or legal holidays on scheduled days/shifts. * May be required to perform other duties as assigned by supervisor. Address: 9001 Liberty Parkway, Birmingham 35242 Job ID: 1818666

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Tax Administrative Assistant

Healthsouth Corporation Birmingham AL, 35202

As one of the nation's largest healthcare providers specializing in rehabilitation, home health, and hospice, our priority is to deliver high quality patient care. Our team of expe...

Posted Yesterday

As one of the nation's largest healthcare providers specializing in rehabilitation, home health, and hospice, our priority is to deliver high quality patient care. Our team of experts has extensive experience in today's most advanced therapeutic methods and technologies. We lead the way, consistently outperforming peers with a unique, intensive approach to rehabilitation, returning patients to full strength in less than average time.We continually strive for excellence in all that we do, partnering with every patient to find a treatment plan that works for them. This position plays an important role in helping to organize and administer the Corporate Tax Department. Reporting directly to the Chief Tax Officer, this position will also provide critical support to other senior members of the tax management team. Job Code:100685 License or Certification: * N/A Education, Training and Years of Experience: * Bachelors degree is highly desired * 1 to 3 plus years experience with the principles and practices of corporate organization, planning, records management and general administration with a professional services firm or in the finance, tax or legal department of a large corporation is desired Machines, Equipment Used: * Must be proficient with MS Word, Excel and PowerPoint; experience with Access and various tax software applications (Workflow, etc.) is a plus * General office equipment such as telephone, copy machine, fax machine, calculator, computer. Physical Requirements: * Good visual acuity and ability to communicate. * Ability to lift a minimum of 10 pounds and ability push/pull a minimum of 10 pounds, which includes the lifting, pushing and/or pulling of supplies and equipment. Reasonable assistance may be requested when lifting, pushing, and/or pulling are undertaken which exceeds these minimum requirements. Skills and Abilities: * Excellent research skills using general internet search tools as well as proprietary databases. * Strong communication and analytical skills, self-starter, innovative, superior organizational skills, and a good attendance record. * Ability to work additional hours as needed - some overtime and Saturday hours may be required. * Ability to follow oral and written instructions. * Ability to work well either alone or as part of a team. * Ability to interact with all levels of management and must be able to aggressively manage designated goals. * Adheres to company's Standards of Business Conduct. Environmental Conditions: * Indoor, temperature controlled, smoke-free environment. * Handicapped accessible. * May work under stressful circumstances at times. Proficiency or Productivity Standards: * Meets established attendance standards. * Adheres to dress code including wearing ID badge. * May be required to work weekdays and/or weekends, evenings and or night shifts if needed to meet deadlines. * May be required to work on religious and/or legal holidays on scheduled days/shifts. * May be required to perform other duties as assigned by supervisor.

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Administrative Coordinator

Bear Communications Birmingham AL, 35202

Overview Administrative Coordinator Why join the Bear family? We offer an exciting, challenging and dynamic work environment. Bear Communications is committed to the pursuit ...

Posted Yesterday

Overview Administrative Coordinator Why join the Bear family? We offer an exciting, challenging and dynamic work environment. Bear Communications is committed to the pursuit of growth and use of innovative technologies to improve our company and increase our service offerings. We envision a future where our company is the number one communications provider in the region. Why else? We offer an inclusive benefits package for all full-time employees, including medical, dental and vision. Plus paid training, company vehicle, tools, and test equipment, competitive hourly wage + overtime, and 3 weeks paid vacation within your first year of employment! Summary: The administrative coordinator is an entry level administrative position. The coordinator works closely with the Sr. Project Coordinator, project managers, supervisors and other operations staff to help manage the full life cycle of a variety of construction projects. The position is responsible for helping to coordinate estimates, schedules, materials, purchase orders and installation of equipment and components in assigned field. Responsibilities * Attend client meetings and assist with determination of project requirements * Assist the Sr. Project Coordinator and Project Manager in the drafting and issuance of project proposals, RFP's, tenders, budgets, cash flows and preliminary schedules * Prepare project organization and communication charts * Track the progress and quality of work being performed by design disciplines/trades * Use project scheduling and control tools to monitor projects plans, work hours, budgets and expenditures * Effectively and accurately communicate relevant project information to the client and project team * Ensure clients' needs are met in a timely and cost effective manner * Complete project map mark ups and redlining * Maintain Contracts, Letters of Intent, Purchase Orders, etc. * Track & manage contemplated change notices and change orders in the database Qualifications * Recent college graduate * Experience in construction industry preferred but not required * 3-5 years of experience supporting Project Managers in the delivery of development projects * Proficient in MS Project, Excel, Visio and other MS Office Suite of products * Knowledge of the fiber-optics network construction a plus * Familiarity with construction methods and related codes * Effective communication skills including verbal, written and presentation skills * Proven ability to work effectively both independently and in a team based environment * Demonstrated willingness to be flexible and adaptable to changing priorities * Strong multi-tasking and organizational skills essential to job success Bear is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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Administrative Staff II

Terracon Birmingham AL, 35202

General Responsibilities: Performs administrative and general office duties of a responsible and confidential nature. Produces a variety of correspondence, reports and prese...

Posted 2 days ago

Job Description General Responsibilities: Performs administrative and general office duties of a responsible and confidential nature. Produces a variety of correspondence, reports and presentations using the appropriate software for word processing, graphics and spreadsheets. Screens telephone calls and visitors. Routes or answers routine inquiries. Maintains files, department office supplies and mail. Prepares special reports. Gathers and summarizes data. May be assigned to various functional areas of the company. Essential Roles and Responsibilities: * Answers telephones, screens calls and forwards messages. * Under minimal supervision, provides moderate to complex administrative support for an office, a department and/or group of professionals. * Independently researches and obtains information for complex reports and special assignments including analyzing data and report preparation. * Coordinates proposals/presentation preparation including scheduling project milestones and reviews, conducting reviews and working with Project Champions/Project Managers to ensure quality material is submitted and delivered on schedule. * Researches, gathers and edits proposal materials, including project experience, existing corporate content, resumes, etc., verifying and formatting proposal information. * Writes new pieces and edits such items as resumes, project descriptions and management plans of proposals to support the specific message. * Assists with Major Pursuits, supporting Senior Coordinator, and/or Client Development Manager * Works directly with senior level technical staff to prepare proposal materials, including writing, editing, verifying and formatting proposal information. * Analyzes complex problems, compiles and analyzes data and prepares reports. * Composes, prepares, edits and proofreads letters, reports and other correspondence. * Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management. * Be responsible for maintaining quality standards on all projects. Requirements: * High school diploma or equivalent. * Minimum 3 years' relevant experience. * Valid driver's license with acceptable violation history. Employment Type Regular, Full Time About Terracon Terracon is a 100 percent employee-owned consulting engineering firm providing quality services to clients. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon currently has more than 3,500 employees in 130 offices with services available in all 50 states. Terracon's growth is due to valued employees exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace. EEO Statement Terracon offers an excellent compensation and benefits package including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays. Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.

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Store Support

Home Depot Fairfield AL, 35064

Position Purpose: Associates in Store Support positions are responsible for a variety of non-sales functions. This may include ensuring an outstanding customer order fulfill...

Posted Yesterday

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Administrative Assistant - Executive

Regions Financial Corporation Birmingham AL, 35202

Thank you for your interest in a career at Regions. At Regions, we believe associates deserve more than just a job. We believe in offering performance-driven individuals a place wh...

Posted Yesterday

Thank you for your interest in a career at Regions. At Regions, we believe associates deserve more than just a job. We believe in offering performance-driven individuals a place where they can build a career --- a place to expect more opportunities. If you are focused on results, dedicated to quality, strength and integrity, and possess the drive to succeed, then we are your employer of choice. Regions is dedicated to taking appropriate steps to safeguard and protect private and personally identifiable information you submit. The information that you submit will be collected and reviewed by associates, consultants, and vendors of Regions in order to evaluate your qualifications and experience for job opportunities and will not be used for marketing purposes, sold, or shared outside of Regions unless required by law. Such information will be stored for a set period of time. You may review, modify, or update your information by visiting and logging into the careers section of the system. Job Description: At Regions, the Administrative Assistant - Executive will perform advanced, diversified, confidential secretarial and administrative duties requiring broad and comprehensive experience, skill and knowledge of organization policies and practices. This position may assist a senior manager, executive, or a group of managers. This position requires the tracking of time and is eligible for overtime under the non-exempt FLSA classification for hours worked in excess of 40 per week. Primary Responsibilities * Prepares correspondence, memoranda, reports, etc. * Composes and may initiate routine correspondence and memoranda * Screens telephone calls and visitors, and resolves routine and some complex inquiries * Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements * Prepares and distributes minutes of meetings Requirements * Seven (7) years experience in appropriate professional area or as an administrative assistant to senior management Skills and Competencies * Advanced typing and word processing skills * Proficiency using a personal computer * High organizational skills * Ability to work as a team and deal with internal and external customers * Ability to anticipate manager or departmental needs * Ability to compose brief letters and memos and create and proof multi-page documents * Ability to structure and proof complex documents, charts, graphs, and spreadsheets * Ability to deal with highly confidential materials/ documents Location:Birmingham, Alabama EEO/AA/Minorities/Females/Disabled/Veterans

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Sr. Administrative Associate

Altec Industries, Inc. Birmingham AL, 35201

Why Join Altec? A Sr. Administrative Associate is needed to support the Altec Service Group. Take a Career Step! * Work for an industry leader that designs, tests, manufactures, as...

Posted 4 days ago

Why Join Altec? A Sr. Administrative Associate is needed to support the Altec Service Group. Take a Career Step! * Work for an industry leader that designs, tests, manufactures, assembles, sells, and services its own products. * Altec specializes in hydraulic utility equipment including aerial devices, digger derricks, cranes, telecom, and specialty equipment, supporting customers in over 100 countries throughout the world. * Join a company with a history of continuous growth and a team-focused culture which strongly embraces continuous improvement. Altec's Values (in alphabetical order): Customer First - Enjoyment of Work - Family - Financial Stability - Integrity - People are our Greatest Strength - Quality - Spiritual Development - Teamwork Please send resume to And apply at Education, Experience, and Skills Required This is for the contributor who is analytical and strong administratively, able to multi-task. Flexibility is a must, with detail orientation, and a passion for resolving problems within a service environment! * High School or GED with minimum three years of experience in an administrative support position * A Bachelor's Degree will satisfy the Experience requirement and is preferred * Computer skills are required, using spreadsheet applications * Excellent interpersonal and communication skills * Acts with integrity and handles confidential information appropriately * Must be able to travel occasionally The successful candidate will be able to coordinate and prioritize in a fast-paced environment, working well and taking initiative with a minimum of supervision. Competitive pay which rewards performance Comprehensive benefits including Medical, Dental and Prescription Drug Program - Retirement 401(k) Program - Vacation and Holidays - Flexible Spending Accounts - Tuition Assistance Program - Employee Assistance and Mental Health/Substance Abuse Program - Life Insurance, Accidental Death and Dismemberment Insurance Altec Industries, Inc. and its affiliates are equal opportunity employers and maintain affirmative action plans to recruit, retain, develop, and promote qualified individuals without unlawful consideration of race, gender, color, religion, sexual orientation, gender identity, national origin, age, disability, citizenship status, veteran status, or any other characteristic protected by federal, state or local law. Altec strives to maintain a work environment free from unlawful discrimination and harassment, where associates are treated with respect and dignity.

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Administrative Specialist - CEO Development Track - Grandview Medical Center (Birmingham, AL)

Community Health System Birmingham AL, 35202

Administrative Specialist - the entry level position for our hospital administrative leadership development track. Unlike traditional Administrative Fellowships, this opportunity i...

Posted 2 days ago

Office Administrative Support - Field Support Representative

Administrative Assistant - TME

Tax Administrative Assistant

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Tax Administrative Assistant

Administrative Coordinator

Administrative Staff II

Store Support

Administrative Assistant - Executive

Sr. Administrative Associate

Administrative Specialist - CEO Development Track - Grandview Medical Center (Birmingham, AL)

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Office Administrative Support - Field Support Representative

Administrative Assistant - TME

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Tax Administrative Assistant

Administrative Coordinator

Administrative Staff II

Store Support

Administrative Assistant - Executive

Sr. Administrative Associate

Administrative Specialist - CEO Development Track - Grandview Medical Center (Birmingham, AL)

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