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Administrative Assistant

Republic National Distributing Company Montgomery AL, 36101

Essential Duties and Responsibilities * Provides a variety of secretarial, clerical and administrative duties to support. * May maintain information and prepare reports as directe...

Posted 2 days ago

Essential Duties and Responsibilities * Provides a variety of secretarial, clerical and administrative duties to support. * May maintain information and prepare reports as directed. May perform special projects or develop materials as assigned. * Schedules appointments, gives information to callers, takes dictation and otherwise relieves Management of clerical work and minor administrative and business details. Opens, reads and sorts incoming departmental mail. * Transcribes dictation, composes and types routine correspondence for department personnel. Files and maintains correspondence and other records. Schedules appointments for Management. * Assists in duties to plan meetings, company dinners, and other Company-related functions. Answer telephone and gives information to caller or routes caller to appropriate person. Handles e-mail communication similar to telephone communication and information. * Prepares and maintains required reports, paperwork and records. * Inputs and retrieves data. * Other duties and responsibilities may be assigned. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience: One year certificate from college or technical school; three to six months related experience and/or training; or equivalent combination of education and experience. Certificates, Licenses, Registrations: Not Applicable Other Requirements: Ability to work overtime Must Be Proficient In: * Excel * PowerPoint * Microsoft Publisher Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to stoop, kneel, crouch, or crawl. The employee is occasionally required to stand; walk and climb or balance. The employee must occasionally lift and /or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Republic National Distributing Company is an Equal Opportunity/Affirmative Action employer. It is our policy not to discriminate against any Employee or Applicant. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as a protected veteran, among other things, or status as a qualified individual with disability. This policy of nondiscrimination in employment includes but is not limited to: recruitment, hiring, placement, promotion, transfer, employment advertising or solicitations, compensation, layoff or termination of employment.

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Operations Administrative Assistant - S

H&R Block, Inc. Prattville AL, 36066

JOB SUMMARY: Responsible for providing administrative support within a District or Districts in the areas of operational support, ordering supplies, hiring support and gener...

Posted Yesterday

Job Description JOB SUMMARY: Responsible for providing administrative support within a District or Districts in the areas of operational support, ordering supplies, hiring support and general administrative duties as related to the district(s) offices operations. DUTIES AND RESPONSIBILITIES: * Provides seasonal hiring support in the HRB Gateway hiring system and administrative support to the District Operations Coordinator (DOC) supporting the overall district(s) offices. 50% * Receives communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities or support. Documents nature of problem, researches solutions, and resolves issues or escalates to DOC or DGM as needed. 50% * Reviews office supply inventory and places orders to meet the needs of the office/district. . * Review and verify invoices and prepares payment for the DOC's approval. * Assists with local marketing initiatives. * Attends training related to the effective and efficient performance of job duties. * Other duties as assigned by the District Operations Coordinator or in partnership with other managerial staff. MINIMUM REQUIREMENTS: Education: * Completion of a high school diploma or equivalent. Additional course work in math is preferred. Skills & Experience: * Minimum of one year of clerical or administrative experience. * Must have good reading and math skills in order to understand information and effectively explain information to others. * Must have good verbal and written communication skills and effectively communicate in person. * Computer skills * Understanding and previous use of a Windows-based computer system and applications such as Microsoft Word, Excel, and Outlook. * Experience with Windows operating system. * A basic level knowledge of Microsoft Office Suite. * Ability to read, write, and clearly communicate in English and/or other languages as required by the needs of the district. * Additional state and local requirements may apply. PREFERRED QUALIFICATIONS: * Two to four years of experience as an H&R Block associate. * Experience in a multi-unit environment.

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Operations Administrative Assistant - S

H&R Block, Inc. Montgomery AL, 36101

JOB SUMMARY: Responsible for providing administrative support within a District or Districts in the areas of operational support, ordering supplies, hiring support and gener...

Posted Yesterday

Job Description JOB SUMMARY: Responsible for providing administrative support within a District or Districts in the areas of operational support, ordering supplies, hiring support and general administrative duties as related to the district(s) offices operations. DUTIES AND RESPONSIBILITIES: * Provides seasonal hiring support in the HRB Gateway hiring system and administrative support to the District Operations Coordinator (DOC) supporting the overall district(s) offices. 50% * Receives communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities or support. Documents nature of problem, researches solutions, and resolves issues or escalates to DOC or DGM as needed. 50% * Reviews office supply inventory and places orders to meet the needs of the office/district. . * Review and verify invoices and prepares payment for the DOC's approval. * Assists with local marketing initiatives. * Attends training related to the effective and efficient performance of job duties. * Other duties as assigned by the District Operations Coordinator or in partnership with other managerial staff. MINIMUM REQUIREMENTS: Education: * Completion of a high school diploma or equivalent. Additional course work in math is preferred. Skills & Experience: * Minimum of one year of clerical or administrative experience. * Must have good reading and math skills in order to understand information and effectively explain information to others. * Must have good verbal and written communication skills and effectively communicate in person. * Computer skills * Understanding and previous use of a Windows-based computer system and applications such as Microsoft Word, Excel, and Outlook. * Experience with Windows operating system. * A basic level knowledge of Microsoft Office Suite. * Ability to read, write, and clearly communicate in English and/or other languages as required by the needs of the district. * Additional state and local requirements may apply. PREFERRED QUALIFICATIONS: * Two to four years of experience as an H&R Block associate. * Experience in a multi-unit environment.

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Administrative Assistant (2906-183)

Alutiiq LLC Montgomery AL, 36101

Job Corps' mission is to assist eligible youth to connect to the labor force by providing comprehensive and integrated academic, career technical, workforce preparation and indepen...

Posted 2 days ago

Job Corps' mission is to assist eligible youth to connect to the labor force by providing comprehensive and integrated academic, career technical, workforce preparation and independent living skills and support services leading to: Successful careers in in-demand industry sectors or occupations or the Armed Services that will result in economic self-sufficiency and opportunities for advancement; Enrollment in postsecondary education, including an apprenticeship program leading to long-term attachment to the labor force; and Responsible citizenship. Summary of Duties Maintains the integrity of the office and functions as a liaison between departments, students, staff, and visitors. Performs administrative duties for the department's manager(s)/director, as well as for other staff members in that area. Description of Duties Key Areas of Responsibilities * Functions as a liaison between department and students, staff, vendors, visitors, etc.: Handles incoming emails, calls, voicemail messages and mail, and prepares information for efficient distribution and action as necessary. Uses common courtesy when greeting visitors and answering phones. Schedules appointments and interviews. Makes travel arrangements as necessary. Provides necessary information to department and manager/director to ensure timely response by either. Keeps updates on Job Corps and corporate notices and ensures department responds as necessary. * Completes copying, typing and filing as requested and needed: Produces clear copies of requested materials. Proofreads typed documents prior to returning to originator. Prepares weekly reports and other required DOL, Corporate and Center reports. Types SOPs, plans, meeting minutes, agenda memos, reports, correspondence, newsletters and any other item as directed. Pays attention to detail, ensuring that documents distributed from your department are well written, comprehensive, error free and of a high quality. Researches special topics and projects to increase awareness and resource capacity. Maintains department files to include SOPs, weekly reports, weekly summation reports, JCRL reports, etc. * Performs other duties as requested by department manager/director: Schedules and attends office meetings, sends out required reports, runs office errands, attends training, works in lieu of other secretaries and clerks on an as-needed basis, helps distribute student pay, assists with special printed projects, acts proactively, completes tasks in a timely and proficient manner, tracks and follow through on action items, exercises good judgment and problem-solving skills on manager's/director's behalf, and other comparable duties. * Enters information into the Center Information System and keeps necessary files and records: Enters information into CIS as required. Maintains accurate hard and electronic copy files as necessary to ensure department meets DOL, Corporate, and Center expectations. Runs CIS reports to ensure information entered is accurate. * Monitors budget, controls inventory and ensures the department areas are attractive, clean, safe and in good repair: Completes purchase requests (PRs) and check requests to include budget management. Ensures that purchase orders (POs) are received and filed initially, and that the items requested are received in a timely manner. Ensures that all equipment assigned to the department is properly accounted for and maintained in good condition. Initiates work orders and ensures that repairs are completed in a timely manner. Ensures that work area, including managers/directors and other assigned areas, are attractive, clean and safe at all times. Required Skills Education and Experience Associates Degree preferred. HSD/GED with at least 2 years of experience. Certifications, Licenses, Registrations Valid state driver's license Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and listen, sit, stand, and walk; to reach with hands, arms, as well as use hands to finger, handle or feel, to taste and smell. The employee must be able to occasionally lift and/or move up to 50 pounds. Specific vision capabilities required by this job include; close, distance and peripheral vision. Language Skills Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and government regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public. Reasoning Ability Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Work Environment The work environment characteristics described here are representative of what employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions. The noise level can vary from moderate to loud.

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Technical Administrative Assistant

National Older Worker Career Center Montgomery AL, 36101

Technical Administrative Assistant ID: SAL-118 Location: Montgomery Program: SEE Wage/Hr: $10.30 Hours/Week: 40 Minimum Age: 55 Qualifications: AA D...

Posted 4 days ago

Technical Administrative Assistant ID: SAL-118 Location: Montgomery Program: SEE Wage/Hr: $10.30 Hours/Week: 40 Minimum Age: 55 Qualifications: AA Degree in Administrative, Accounting, Management. Experience working in a laboratory and in customer relations is a plus. OR Minimum of 3 year(s) of experience in Administration, Accounting, Management or Customer Relations. Required skills include a proficiency in the ability to utilize automation in preparation, distribution and tracking of official correspondence. Have the ability to work with internal and external personnel and organizations to include local, State and Federal organizations. Professional skills must demonstrate the ability to organize and prioritize. Experience required with MS Word, Excel, Access, PowerPoint, Publisher, Fax, Copying Machine, Multiple Phone Lines, Scanner CCure Visitor Monitoring software. Must be able to use scanner, binding system and shredder. Must be able to use USPS-Stamps.co and UPS Worldship Duties: Duties include, but are not limited to, technical administrative support for the NAREL admin. section and the NAREL Director's office. Primary duty is to oversee the reception and guest area. The person must have good communication, organization and automation skills to be able to work with all employees, visitors, other Federal organizations and the general public. The person must have the ability to innovate, recommend, propose and initiate new procedures that will enhance the organization. Responsible for visitor screening, processing and building entrance security. Reports to the facility and security managers for security related issues. Assists personnel in processing the AF DD Form 1172 for physical access to Maxwell Air Force base. 20% Serves as the point of contact for all shipping and UPS distribution using the UPS Worldship and the Stamps.com programs. Works directly for the local EPA and shipping coordinator. Tracks all shipments departing the lab in support of multiple projects, providing notifications to the Drinking Water, Air Station, Milk program/project leads 20% Responsible for technical duties involved with the telephonic communications between the public and members of the staff. Required to direct calls from the Lab's published telephone listing to the appropriate party within the organization. Provide directory assistance and forwarding of calls to external locations if necessary. 15% Provide backup technical administrative support for all of NAREL. Assist in preparation of correspondence for NAREL management. 15% Primary function is to provide and oversee the administrative functions involved with operating the reception and guest area for NAREL. Assist NAREL guests with all technical administrative functions. 10% Monitors the campus video surveillance system and notifies the facility management of any security and safety issues. 10% Assist the NAREL Fleet Manager with tracking availability and status. Primary administrative person who maintains the data in the EPA AST Vehicle Statistics System. 5% Provide technical administrative assistance to all NOWCC personnel at this location and advise the local NOWCC coordinator on issues that might impact the local NOWCC Program. 5% Other: Information Security, Lab Safety and any EPA directed and funded training. On-the-job training as well as in-house training sponsored by NAREL

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Service Department Administrative Assistant

Officeteam Montgomery AL, 36101

The Administrative Assistant position will be heavy on mail merging, pivot tables, and presentation design, so if you love those tasks, this might be the job for you! If you're res...

Posted 1 week ago

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Administrative Support Technician (Oa)

Department Of Defense Montgomery AL, 36101

* Duties Help Duties Summary THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION. This National Guard position is for a ADMINISTRATIVE SUPPORT TECHNICIAN (OA), Posi...

Posted 2 days ago

* Duties Help Duties Summary THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION. This National Guard position is for a ADMINISTRATIVE SUPPORT TECHNICIAN (OA), Position Description Number T5901300 and is part of the AL 187TH Fighter Wing, National Guard. LOCATION: 187TH FW, MONTGOMERY, AL SELECTING OFFICIAL: SMSgt R. DANIELS Learn more about this agency Responsibilities 1. Serves as the focal point, local authority and expert source for information for all administrative functions of the unit. These functions include correspondence and messages; records documentation management; printing and duplication; publication and forms management; reference library; special orders; receipt, storage and control of classified documents; on the job training programs for both technicians and unit military personnel; and Personnel Concepts III (PCIII) program. The PCIII work includes security clearances, personnel data control, force management, officer performance reports, training requirements, awards and decorations; inspecting administrative files, publications and procedures in other functional areas; managing the preparation, publication, distribution and tracking of civilian and military travel orders; annual training, special training, and other orders, to include special authorizations and reconciles the orders process with the workday accounting program to ensure validation of orders requirements; performing and directing the preparation, distribution and accounting of all schedules, directives, maintenance orders, procedures, passports and summaries; and monitoring a correspondence and reports suspense system. 2. As Work Group Administrator provides technical support and troubleshooting for daily network operations including identifying issues and resolving problems, and documenting the problem history and solution. Explains complex network concepts to nontechnical personnel in non-technical language. 3. Installs and configures application software to run on stand-alone computers or networked systems for networked "commercial off the shelf" (COTS) software, government owned systems, and client/server networked operation systems (data set/file maintenance, established end-user client software). Maintains automated configuration control files and registers software to the installation. Installs and maintains microcomputers, attached printers and peripheral equipment whether attached to microcomputers, workstations, minicomputers or local and wide area networks. 4. Gives briefings to new personnel on computer operations and performs demonstrations as required. Works with the end user to explain characteristics of appropriate office automation tools and provides guidance in their application. * - Performs other duties as assigned. PLEASE CONTACT HRO FOR COMPLETE POSITION DESCRIPTION. Travel Required Not required Supervisory status No Promotion Potential 6 * Job family (Series) 0303 Miscellaneous Clerk And Assistant * Requirements Help Requirements Conditions of Employment * Federal employment suitability as determined by a background investigation. * May be required to successfully complete a probationary period. * Participation in direct deposit is mandatory. Qualifications GENERAL EXPERIENCE: Administrative or clerical experience, education, or training which demonstrates the candidate's ability to perform the duties of the position. Experience using computer and automation systems. SPECIALIZED EXPERIENCE: Must have at least 9 months experience performing administrative work, gathering information, compiling data and preparing reports. Experience in the interpretation and application of regulations, procedures or law. Experience using oral and written communication. Education Substitution of Education for specialized experience: Completion of 2 academic years of education in an accredited college or university will satisfy the requirements for GS-4 positions. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience for GS-5 positions. You must provide transcripts or other documentation to support your Educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position.

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Dietitian II, Administrative

State Of Mississippi Montgomery AL, 36101

Characteristics of Work Benefits Supplemental Questions This is administrative work involving the responsibility of the management and direction of a phase of the food service o...

Posted Yesterday

Characteristics of Work Benefits Supplemental Questions This is administrative work involving the responsibility of the management and direction of a phase of the food service operation. Work involves the monitoring of food service operation that includes purchasing, storing, issuing, and distributing of foods and food products. Incumbent maintains direct supervision over all staff within the assigned unit of operation. The work is performed under the supervision of an administrative superior. Examples of Work:Examples of work performed in this classification include, but are not limited to, the following: Assumes responsibility for reviewing and serving food to patients/residents and staff. Implements work standards, sanitation procedures, and personal hygiene requirements. Inspects food preparation, serving areas, equipment, and storage facilities and observes the appearance and personal habits of the staff to detect deviations and violations of current directions. Plans and assigns daily work schedules and assignment of duties and responsibilities. Recommends personnel actions including hiring, promotion, transfer, and training of staff. Prepares records and reports concerning technical and administrative operations. Assumes responsibility for the reviewing of daily menus, portion specifications, food specifications, and purchasing. Provides nutritional counseling to patients and/or responsible family members/caregivers. Monitors food service operation for compliance with applicable regulations (state, federal, and JCAHO). Performs related or similar duties as required or assigned. Minimum Qualifications:These minimum qualifications have been agreed upon by Subject Matter Experts (SMEs) in this job class and are based upon a job analysis and the essential functions. However, if a candidate believes he/she is qualified for the job although he/she does not have the minimum qualifications set forth below, he/she may request special consideration through substitution of related education and experience, demonstrating the ability to perform the essential functions of the position. Any request to substitute related education or experience for minimum qualifications must be addressed to the Mississippi State Personnel Board in writing, identifying the related education and experience which demonstrates the candidate's ability to perform all essential functions of the position. EXPERIENCE/EDUCATIONAL REQUIREMENTS: Education: A Master's Degree from an accredited four-year college or university in Dietetics, Food and Nutrition, Food Service Management, Institutional Food Management, or Home Economics; AND Experience: One (1) year of experience in food service operation; AND Certification/Registration: Possession of an active registration card issued by the Academy of Nutrition and Dietetics. OR Education: A Bachelor's Degree from an accredited four-year college or university in Dietetics, Food and Nutrition, Food Service Management, Institutional Food Management, or Home Economics; AND Experience: Two (2) years of experience in food service operation; AND Certification/Registration: Possession of an active registration card issued by the Academy of Nutrition and Dietetics. Documentation Required: Applicant must attach a copy of his/her registration issued by the Academy of Nutrition and Dietetics. Licensure: Licensure as a Dietician by the State of Mississippi may be required. Applicant must attach a copy of his/her license to practice as a Dietician in the State of Mississippi, when applicable. Essential Functions:Additional essential functions may be identified and included by the hiring agency. The essential functions include, but are not limited to, the following: 1. Manages and directs food service operation. 2. Monitors all phases of the preparation of food. 3. Performs various personnel and supervisory functions.

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Assistant Manager

Hibbett Sports, Inc. Prattville AL, 36066

Overview It is the Assistant Coach's responsibility to assist and consult with the Store Manager (Head Coach) regarding overall operations and administrative duties. This includ...

Posted 2 days ago

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Certified Nursing Assistant (Cna)

Tutera Deatsville AL, 36022

New Wage Program! Charlton Place Rehabilitation & Health Care Center, a 5-Star Overall Rating, skilled nursing facility is looking for dedicated and experienced professionals to...

Posted 2 days ago

Administrative Assistant

Operations Administrative Assistant - S

Operations Administrative Assistant - S

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Administrative Assistant (2906-183)

Technical Administrative Assistant

Service Department Administrative Assistant

Administrative Support Technician (Oa)

Dietitian II, Administrative

Assistant Manager

Certified Nursing Assistant (Cna)

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Operations Administrative Assistant - S

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Administrative Assistant (2906-183)

Technical Administrative Assistant

Service Department Administrative Assistant

Administrative Support Technician (Oa)

Dietitian II, Administrative

Assistant Manager

Certified Nursing Assistant (Cna)

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See jobs right for you!

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