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Secretary

POSITION SUMMARY: The Secretary is responsible for clerical and accounting processes to provide the appropriate reports and administrative support to the unit Requirements ...

Posted 2 days ago

POSITION SUMMARY: The Secretary is responsible for clerical and accounting processes to provide the appropriate reports and administrative support to the unit Requirements POSITION REQUIREMENTS: Essential: * Must be able to sit for at least 8 hours per day. * Must be able to see near and far. * Must have good verbal and written communication skills. * Job requires employee to add, subtract, multiply and divide. * Must bend or stoop frequently at many intervals during the day. * Must be able to twist and rotate 180 degrees during each day. * Must be able to tolerate sudden and extreme changes in temperatures. Marginal: * Two to five years experience in secretarial or clerk type work. * Ability to type 40 words per minute. * Good proofreading skills. * Experience and knowledge in computers. POSITION RELATIONSHIPS: The Secretary is directly supervised by the Manager with some responsibilities in personnel supervision. PRIMARY RESPONSIBILITIES / STANDARDS OF PERFORMANCE: 1. Follow all company and client policies, rules and regulations. * Be to work on time. In case of * emergency report directly to your Manager in advance of * regular scheduled starting time. * Report any problems immediately to the Manager or manager * on duty. * Read and follow company/client safety policies and procedures, initals and records. 2. Responsible for performing clerical function with the unit * Responsible for performing clerical functions within the unit. * Check to ensure all personnel have arrived to work on time. * Report discrepancies to the Manager or supervisor on duty. * Calculate time cards daily. Any time card showing possible overtime should be reported to the Manager. * Complete production worksheets accurately and efficiently. * Complete all daily and weekly reports in a timely manner based on the guidelines set forth by the company. * Type memos, letters, etc., as requested by the Manager. * Answer telephone in a courteous manner, always identifying the company and your name. Takes detailed messages as needed. * Respond to employee and client needs, as requested by the Manager. * Maintain confidentiality of company and personnel information that may be seen or heard in this position. 3. Maintains workplace professionalism. * Provide backup, as needed, with kitchen duties. * Ensure that your supervisor is advised on a timely basis of potential problems. * Support company decisions and policies even though you may personally disagree with those decisions. * Establish and meet realistic timetables for accomplishing goals. * Continuously evaluate the effectiveness and efficiency of ongoing programs for which you are responsible and identify opportunities to improve these programs. * Display a friendly and positive attitude toward the job andother persons; perform job duties willingly and without complaint; attempt to understand and respond to needs of supervisor and co-workers; avoid making hostile orunproductive comments. The position responsibilities and standards of performance described may not be the only requirements of the position. It may be necessary to follow other instructions or perform other related duties required by Valley in order to conduct daily operations and meet corporate goals and objectives. Valley Services Inc. is an Equal Opportunity Employer

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Senior Secretary

Alabama State University Montgomery AL, 36101

Benefits Supplemental Questions Alabama State University, Transportation Service, invites applications to fill the positions of Senior Secretary. The selected candidate will, u...

Posted Yesterday

Job Description Benefits Supplemental Questions Alabama State University, Transportation Service, invites applications to fill the positions of Senior Secretary. The selected candidate will, under general supervision, compose letters and memoranda from general notes, proofread all materials typed to ensure accuracy, compile factual information from files records, publications and other sources, and tabulates this information in accordance with standardized report form such as Motor Vehicle Reports on all personnel driving ASU, and/or State Motor Pool Vehicles; receive, open, sort and distribute mail as directed; maintain accurate and current records of departmental purchases, equipment, travel statistical data to include, daily gas usage, current vehicle listings, replacement vehicle listing. daily office activities, daily program activities and appointments; establish and maintain accurate and current files of letters, reports, records and other documentary material, and ensure that information in these files is kept confidential; render administrative assistance as directed in accordance with specific written or oral instructions; prepare requests for office supplies as needed and receive such supplies; hire and supervise students assigned to the Federal Work Study program; perform general office management duties, recommends methods for improving office procedures and perform other duties that may be assigned by the immediate supervisor. Minimum Qualifications: An Associate degree in Business Administration, Secretarial Science, Office Administration or other appropriate field with one (1) year of administrative or secretarial experience or a certificate in Secretarial Science with two (2) years of administrative or secretarial experience required. A typing proficiency exam of 40 net words per minute is required. Proficiency exams administered by ASU's College of Education and state Career Service Centers are accepted. Test results must be received by the closing date of position. Supplemental Information: Alabama State University is an Equal Employment Opportunity employer. Federal law requires identity and employment eligibility verification on Form I-9 within three (3) business days of employment. Must be able to pass drug screen and background check.

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Faculty Secretary

Faulkner University Montgomery AL, 36101

Faulkner University is seeking a qualified candidate to serve as Faculty Secretary for the Fine Arts and Humanities departments. This individual will be responsible for performing ...

Posted 2 days ago

Faulkner University is seeking a qualified candidate to serve as Faculty Secretary for the Fine Arts and Humanities departments. This individual will be responsible for performing routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining files and providing information to callers. The selected candidate will also provide information regarding University activities and programs; location of departments and faculty offices. This position reports to the Department Chair of Fine Arts. This position is full-time, 12-months. The position is funded and will begin as soon as the qualified candidate has been found. Applications will be accepted until the position is filled. The review of applications will begin immediately. Employment is conditional upon a satisfactory background check and verification of work authorization through E-Verify. Summary of Duties (to include, but not be limited to): * Serve as the liaison between the academic department(s) and/or program(s) * Attend departmental meetings, take notes and transfer information to required form; distribute information to required offices * Provide support for departmental teaching activities * Update and maintain departmental files and records * Assist with the adjunct faculty hiring process * Provide general secretarial support for assigned department(s) and/or program(s) * Assist in processing expense reports, purchasing requisitions and check requests for departmental invoices and expenditures; track approval, receipt and payment * Collect grades and grade books for assigned departments; ensure the Dean's office has a copy of departmental grades at end of each semester * Schedule and confirm appointments for departmental faculty * Maintain timesheets, absences and annual leave of office personnel including student workers * Mail newsletters, promotional material and other information * Inventory and order supplies, forms and stationary Position Requirements * Bachelor's degree preferred; High School diploma or GED required; and * Minimum of 1 year office/clerical experience preferred * Ability to manage tasks and assignments for multiple individuals * Advanced knowledge of computer applications including Microsoft Word, Excel and Google tools (e.g., Gmail, Drive File Stream, Docs and Sheets) * Active member of the church of Christ preferred Required Documents Applicants will need to submit the following documents during the application process. * Resume • A letter of interest (include a statement of church affiliation and acceptance of University values) • A list of at least three professional references with telephone and email contact information • Copies of all transcripts (photocopies will be accepted) Non-discrimination statement: Faulkner University is a church-affiliated liberal arts institution committed to employing a highly qualified and diverse administration, faculty and staff, which reflects the University's religious traditions, values and affiliation, and purpose. Thus, the institution invites individuals affiliated with the churches of Christ to submit applications regardless of race, color, national or ethnic origin, age, gender, marital status, or disability. Faulkner University does not discriminate on the basis of race, color, national or ethnic origin, age, gender, marital status, or disability in connection with its educational policies, admissions, financial aid, employment, educational programs, or activities. However, Faulkner University exercises a preference in employment for those qualified applicants who are members of the churches of Christ whose lifestyles are consistent with the mission of the University and with the beliefs and values of the churches of Christ. For more information, please visit: www.faulkner.edu

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Unit Secretary - Monitor Tech - PRN

Noland Health Montgomery AL, 36101

Summary of Duties Observes cardiac monitors and notifies staff of any changes in dysrhythmias. Provides support for the nursing station which includes answering telephones, answ...

Posted 3 days ago

Summary of Duties Observes cardiac monitors and notifies staff of any changes in dysrhythmias. Provides support for the nursing station which includes answering telephones, answering the patient call lights, maintaining charts, transcribing physicians' orders, and keeping adequate supplies of forms and general supplies. Greets physicians, families, and visitors. Essential Job Functions * Surveys, continuously, cardiac activity of all patients on telemetry for abnormal heart rhythms, rates and pattern changes. * Reports pertinent dysrhythmia and other data to licensed nursing staff. * Identifies and documents cardiac dysrhythmias correctly. * Runs rhythm strip for changes in heart rhythm, rate and pattern changes, and documents in medical record. * Obtains a rhythm strip at the time of admission and every four (4) hours. * Answers telephones at the unit in a professional, courteous, and informative manner. * Takes complete and accurate messages. * Greets visitors, physicians, families, vendors, and others entering the facility professionally and courteously providing information as needed. * Answers, processes, locates, and dispatches staff from calls received from the nurse call system promptly. Notifies the charge nurse or unit manager of those staff who cannot be located. * Assists the Nurse Manager in ensuring all nurse and PCT assignments are documented in the Assignment Book. * Communicates with coworkers in a respectful and courteous manner. * Answers call lights and relays information promptly to nursing or other ancillary staff. * Assembles, identifies, and maintains patient medical records. Assures that open medical records on the unit are maintained in an organized manner, and files reports and other documents in the record in a timely and complete manner as obtained. * Reports to the Director of Clinical Services or Administrator H and P's not in the patient's file within 24 hours of admission or of signatures that cannot be obtained. * Obtains signed consents and authorizations from patients and/or families during the admission process, and assists nursing staff with admission process as requested. * Transcribes physicians' orders on Medication Administration Records, Kardex, Treatment Plans, etc. and notifies nursing of discrepancies. * Assists in arranging for and making patient appointments for diagnostic and therapeutic services. * Files diagnostic reports, special procedure forms, restraint forms, consults, etc. in the medical record. * Schedules and provides follow-up regarding ancillary services sent outside the facility. * Prepares an outpatient folder with all necessary chart copies for all outpatient surgeries and procedures. * Prepares and maintains a minimum of 10 admission packets at all times. * Maintains logs of patients sent out of the facility for services, those receiving blood/blood products, restraints, and other data as assigned. * Assists Medical Record Coordinator or designee with transferring of open medical records to closed record status upon a patient's discharge, and with record reviews as requested. * Organizes and maintains adequate supplies of all forms at the nursing station which are used in the medical records. * Enters new diet orders and/or diet changes into the order entry computer system. * Runs errands to obtain supplies, medications, etc. * Assists physicians, nursing staff, ancillary staff, and management with copying, typing, filing, and other clerical functions. * Performs new patient admissions, patient transfers, and patient discharges in the CPSI system. * Maintain an orderly and clean nurses' station. * Performs other duties as assigned. Education High School Diploma or GED Required Experience Minimum of one year of experience in a clerical position, hospital setting strongly preferred. Physical Requirements for Essential Job Functions * Ability to lift up to 50 pounds occasionally, 20 pounds frequently, and 10 pounds constantly. * Must be able to write and have gross and fine motor skills to operate equipment in the work area. * Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately, so that the requirements of this position can be fully met.

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